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October 22, 2009 Board of Trustees Agenda

Thursday, October 22, 2009 – 6:30 p.m.  – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Campus Update – Assessment (Dr. Rick Pearce and Dr. Lori Scroggs)

6. Consent Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes –September 15, 2009 Special Board Meeting; September 24, 2009 Board Meeting; September 29, 2009 Audit/Finance Committee Meeting; and September 29, 2009 Closed Session Minutes Committee Meeting (Pages 1-15)

6.2 Approval of Bills - $1,844,543.00

6.2.1 Education Fund - $753,198.53

6.2.2  Operation & Maintenance Fund - $119,160.46

6.2.3 Auxiliary Fund - $666,798.43

6.2.4 Restricted Fund - $82,055.31

6.2.5 Audit Fund - $16,000.00

6.2.6 Liability, Protection & Settlement Fund – $207,330.27

6.3 Treasurer’s Report  (Pages 16-33)

6.3.1  Financial Highlights (Pages 17-18)

6.3.2 Balance Sheet (Pages 19-20)

6.3.3 Summary of FY10 Budget by Fund (Page 21)

6.3.4 Budget to Actual Comparison (Pages 22-29)

6.3.5 Budget to Actual by Budget Officers (Page 30)

6.3.6 Statement of Cash Flows (Page 31)

6.3.7  Investment Status Report  (Page 32)

6.3.8 Check Register - $5,000 or more (Page 33)

6.4 Personnel - Stipends for Pay Periods Ending September 19, 2009 and September 26, 2009 (Pages 34-37)

6.5 Cash Farm #8842 Lease Renewal – Year 2010 (Pages 38-46)

6.6 Request for Proposal –Color Copier/Printer Lease (Pages 47-52)

6.7 Bid Request – Emergency Medical Services Training Equipment (Pages 53-59)

6.8 Request for Partial Student Support (Pages 60-61)

6.9 Partnerships for College and Career Success Collaboration Agreement (Pages 62-65)

6.10 Purchase Request – LifePak 12 Cardiac Monitor/Defibrillator (Pages 66-71)

7. President’s Report

8. Committee Reports

9. Resolution Authorizing Preparation of the 2009 Tax Levy (Pages 72-73)

10. Transfer of Funds (Page 74)

11. Temporary Special Assignment (Page 75)

12. Community Technology Center Design and Development Architectural Fees (Pages 76-78)

13. Semi-Annual Review of Closed Session Minutes (Page 79)

13a. Emergency Repairs – Water Lines

14. Public Comment

15. Trustee Comment

16. Items for Information (Pages 80-95)

16.1 Staff Resignation – Lisa Fellows, Accounting Clerk (Page 80)

16.2 Fiscal Year 2009 Comprehensive Annual Financial Report (Page 81)

16.3 FY 2010 Student Organization Budgets (Page 82)

16.4 Change Order – Elevator Cylinder & Power Unit Replacement (Pages 83-84)

16.5 Change Order – Medium Voltage Transformers Replacement at Buildings D & E (Pages 85-86)

16.6 Equalization Funding – Illinois Community College Board (Page 87)

16.7 American Chemical Society Student Chapter – Outstanding Award (Page 88)

16.8 Phi Theta Kappa Student, Alison Green, Literary Works Published (Page 89)

16.9 Monetary Assistance Program (MAP) – Senator Gary Dahl (Page 90)

16.10 Monetary Assistance Program (MAP) – Student Government Association (Page 91)

16.11 Student Aid and Financial Responsibility Act – Representative Debbie Halvorson (Page 92)

16.12 Thank You - Vintage Tech Recyclers (Pages 93-94)

16.13 Thank You – Hegeler Carus Foundation (Page 95)

17. Other

18. Adjournment