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August 27, 2009 Board of Trustees Meeting Agenda

Thursday, August 27, 2009 – 6:30 p.m.  – Board Room (C307)

1. Public Hearing

2. Call to Order

3. Pledge of Allegiance

4. Roll Call

5. Approval of Agenda

6. Campus Update – Adult Education Program (Sara Escatel)

7. Consent Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

7.1 Approval of Minutes –July 23, 2009 Board Meeting; July 25, 2009 Board Retreat; August 3, 2009 Special Board Meeting; and August 3, 2009 Facilities Committee Meeting (Pages 1-16)

7.2 Approval of Bills - $1,815,620.52

7.2.1 Education Fund - $1,255,315.13

7.2.2 Operation & Maintenance Fund - $184,985.87

7.2.3 Operation & Maintenance (Restricted Fund) - $101,153.24

7.2.4 Auxiliary Fund - $113,100.87

7.2.5 Restricted Fund - $96,892.21

7.2.6 Audit Fund - $9,500.00

7.2.7 Liability, Protection & Settlement Fund – $54,673.20

7.3 Treasurer’s Report  (Pages 17-35)

7.3.1        Financial Highlights (Pages 18-19)

7.3.2        Balance Sheet (Pages 20-21)

7.3.3        Summary of FY10 Budget by Fund (Page 22)

7.3.4        Budget to Actual Comparison (Pages 23-30)

7.3.5        Budget to Actual by Budget Officers (Page 31)

7.3.6        Statement of Cash Flows (Page 32)

7.3.7        Investment Status Report  (Page 33)

7.3.8        Check Register - $5,000 or more (Pages 34-35)

7.4 Personnel - Stipends for Pay Periods Ending July 25, 2009 and August 8, 2009 (Pages 36-39)

7.5 Bid Results (Pages 40-44)

7.5.1  Hunter 4-Post Alignment Rack (Pages 40-41)

7.5.2 Biology Instructional Supplies (Pages 42-44)

8. President’s Report

9. Trustees’ Report

10. FY2010 Budget – Resolution to Adopt the Budget (Pages 45-47)

11. Transfer of Funds to Support Athletics and Childcare (Page 48)

12. Bid Results – Property/Casualty, Workers’ Compensation Insurance, and Public Official Bonds (Pages 49-65)

13. Staff Appointment – Patricia A. Williamson, Director of Financial Aid (Pages 66-67)

14. Identity Theft Prevention Policy (Pages 68-72)

15. Public Comment

16 .Trustee Comment

17. Items for Information (Pages 73-82)

17.1     Franklin University’s Community College Alliance Program (Page 73)

17.2     Summer 2009 Graduation (Page 74)

17.3     Letters of Support for the Ottawa Center – Serena Community Unit School District 2 and Earlville Community Unit School District 9 (Pages 75-76)

17.4     Results for Proposals – Sports Accident and Catastrophic Insurance (Pages 77-79)

17.5     Statements of Final Construction Compliance – 2009 Recognition Visit (Page 80)

17.6     Truck Driver Training Student Letter (Page 81)

17.7     Staff Resignation – Laura M. Perlongo, Administrative Assistant (Page 82)

18.       Other

19.       Adjournment