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July 23, 2009 Board of Trustees Meeting Agenda

Thursday, July 23, 2009 – 6:30 p.m.  – Board Room (C307) 

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Campus Update – FY10 Tentative Budget (Cheryl Roelfsema)

5. Approval of Agenda

6. Consent Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – June 15, 2009 Facilities Committee Meeting; June 15, 2009 Planning Committee Meeting; June 22, 2009 Audit/Finance Committee Meeting; and June 25, 2009 Board Meeting (Pages 1-18)

6.2 Approval of Bills - $1,400,733.30

6.2.1 Education Fund - $862,641.48

6.2.2 Operation & Maintenance Fund - $155,171.97

6.2.3 Operation & Maintenance (Restricted Fund) - $213,692.03

6.2.4 Auxiliary Fund - $79,348.61

6.2.5 Restricted Fund - $78,730.98

6.2.6 Liability, Protection & Settlement Fund – $11,148.23

6.3 Treasurer's Report (Pages 19-35)

6.3.1 Financial Highlights (Pages 20-21)

6.3.2 Balance Sheet (Pages 22-23)

6.3.3 Summary of FY09 Budget by Fund (Page 24)

6.3.4 Budget to Actual Comparison (Pages 25-31)

6.3.5 Budget to Actual by Budget Officers (Page 32)

6.3.6 Statement of Cash Flows (Page 33)

6.3.7 Investment Status Report  (Page 34)

6.3.8 Check Register - $5,000 or more (Page 35)

6.4 Personnel - Stipends for Pay Periods Ending June 13, 2009; June 27, 2009; and July 11, 2009 (Pages 36-45)

6.5 IRC 403(b)Third Party Administrator (Page 46)

6.6 Bid Results – 2008 PHS Projects (Restroom Modifications, Bldg. G Door Replacement, and Security Surveillance Improvements) (Pages 47-50)

6.7 Bid Results – PHS Project (Replace Medium Voltage Transformers at Bldgs. D & E (Pages 51-54)

6.8 Bid Request – Biology Instructional Supplies (Pages 55-60)

6.9 Sheridan Faculty Negotiations (Pages 61-62)

7. President’s Report

8. Trustees’ Report

9. FY10 Tentative Budget (Pages 63-65)

10. Campus Update – Ottawa Center (Dr. Rick Pearce)

11. Ottawa Center (Pages 66-73)

12. Arcelor Mittal Steel Mill Resolution (Pages 74-76)

13. Nomination of IVCC Board Vice-Chair

14. Appointment of Board Planning Committee Chair

15. Public Comment

16. Trustee Comment

17. Items for Information (Pages 77-81)

17.1 Staff Appointment – Leonard Trujillo, LaSalle County PC/Network Specialist (Page 77)

17.2 GED Testing Fee Increase (Pages 78-79)

17.3 Arcelor Mittal Plant – Debbie Halvorson (Page 80)

17.4 Request for Proposals – Sports Accident and Catastrophic Insurance (Page 81)

18. Closed Session – 1) the selection of a person to fill a public office; 2) collective negotiating matters between the public body and its employees or their representatives; and 3) closed session minutes.

19. Other

20. Adjournment