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Minutes of Regular Meeting May 27, 2009 

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7 p.m. on Wednesday, May 27, 2009 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:         

Dennis N. Thompson, Board Chair                           

Paula J. Endress, Board Vice Chair

David O. Mallery, Board Secretary

Michael C. Driscoll

Leslie-Anne Englehaupt

Melissa M. Olivero

Thomas C. Setchell

Cheyanne Smith, Student Trustee

Members Absent:              

                                            

Others PhysicallyPresent:                

Jerry Corcoran, President

Cheryl Roelfsema, Vice President for Business Services and Finance

Rick Pearce, Vice President for Learning and Student Development

Walt Zukowski, Attorney

APPROVAL OF AGENDA

It was moved by Mrs. Endress and seconded by Dr. Driscoll to approve the agenda as presented.  Motion passed by voice vote.

CAMPUS UPDATE – IT STRATEGIC PLAN

Emily Vescogni and Harold Barnes presented an update to the FY2009 IT Strategic Plan.  The IT Strategic Plan is a living document and is revised every year.  The Plan is broken down into six areas:  Infrastructure, Resource Development, Teaching and Learning, Institutional Effectiveness, Communication and Community, and Security.   Projects completed this past year include the installation of a VOIP Phone System and new telephones, network upgrades, increased bandwidth, enhanced teaching and learning opportunities in labs, establishing an emergency alert system via cell phone or email, remodeled data center, creation of a new identity theft protection team, and creation of Colleague passwords.  Upcoming projects include the evaluation of Blackboard, document management, Microsoft Exchange, active directory, and print management.

CAMPUS UPDATE – TECHNOLOGY AND WORKFORCE DEVELOPMENT CENTER/COMMUNITY INSTRUCTIONAL CENTER

Dr. Jerry Corcoran and Dr. Rick Pearce presented the College’s plan to build a Community Technology Center.  An overview of the chronology of events began with a February Campus Update on the Technology and Workforce Development Center (TWDC) which led to the Board authorizing the administration to proceed with programming and schematic design for the TWDC.  A steering committee was formed and a plan was developed for receiving input on the needs of the building.  The College received word that a capital bill might be introduced and IVCC’s Community Instructional Center (12th on the list) could be funded.  The College sought advice from ICCB to switch the TWDC with the Community Instruction Center (CIC) for $16 million versus $8 million.  Board members and Dr. Jerry Corcoran attended Lobby Day on April 29 and met with legislators for support of this project.  The Steering Committee was advised of the possible change and the architects began incorporating the CIC features into the TWDC plans.  The steering committee met to discuss focus group input implications and dialog with ICCB and legislators continues. A brief anatomy of the project was given beginning with the design phases which include programming, schematic design, and design development.  The documentation and construction phases include construction documentation, bidding, and construction administration.  The College is currently in the programming and schematic design portion.  Programs to be included in the new building include:  CNC/Manufacturing, Industrial Maintenance, CAD/Drafting, HVAC/R, Electronics and Industrial Electricity, Networking, Adult Education, Small Business Development Center, Continuing Education/Business Training Center, Student Life, and Student Services:  Admissions and Records, Financial Aid, Counseling, Career Services, Bursar, and Project Success.  The original plan for the TWDC called for 52,000 gross square feet.  The gross square footage for the CIC was 74,088.  The new building (Community Technology Center) which is a combination of both is planned to be approximately 74,088 gross square feet.  Cost comparison of all the buildings and renovations are as follows:

$13 million – TWDC

            $5 million in local match plus $2.7 million in technology and equipment

$21.7 million – CIC (#12) on the RAMP list

            $5.4 million in local match

$11.2 million – Renovations to Buildings B, C, and D (#21) on the RAMP list

            $2.8 million in local match

$15.7 million – Additions and Renovations to Buildings C and G (#56) on the RAMP list

            $3.9 million in local match

$30 million – Community Technology Center

            $7 million in local match

Mr. Thompson noted that the RAMP documents were prepared each year with no indication of state money.  But now there is excitement with the possibility of them becoming reality.  The College has been preparing itself by building a reserve of $5 million.  Money received from the State would cover the Community Technology Center and the Renovations to Buildings B, C, and D if approved.  The RAMP documents must be submitted by June 30, 2009 and will be presented to the Facilities Committee in June and then approved at the June Board meeting.  Mr. Mallery does not want to redo what has already been done in regard to renovations.  Mr. Thompson stated the facilities committee has looked forward on the list of projects so that it does not impact something later.  Dr. Driscoll asked for the key benefits of the new building.  Dr. Corcoran stated the high demand programs are held in temporary buildings built over 40 years ago.  He would like to bring them to the main campus and showcase the technical programs.  Dr. Corcoran believes a desirable setting and nice facilities along with our high quality faculty would complete the picture and boost enrollments.  Ms. Smith was delighted to see that student life space would be included in the new building.  The lack of student space has been a big issue and adding this space could help boost enrollment.

CONSENT AGENDA

It was moved by Ms. Olivero and seconded by Mrs. Endress to approve the consent agenda as presented.  Dr. Corcoran requested the removal of item 6.7 (Food Service Contract) from the consent agenda.  The food service contract with LIL Bella’s Pizza, Inc. is due to expire on July 26, 2009.  Because the volume of business is extremely low during the summer months, yet the quality of products and service is excellent year-round, the administration recommended waiving the $700/month rent and the 1% commission.  In retrospect, this probably was not the right decision.  The administration then recommended waiving the $700/month rent just for the three summer months and the 1% commission for the year.  Dr. Corcoran reported that he received information this afternoon that LIL Bella’s indicated their decision to leave the College.  Dr. Corcoran respectfully requested that the Board not take action at this time and give the administration time to discuss some temporary solutions and then bring a recommendation to the Board next month.  Motion passed by voice vote to approve the consent agenda as presented with the removal of item 6.7 (Food Service Contract).

The following items were approved in the consent agenda:

Approval of Minutes – April 10, 2009 Special Meeting and April 23, 2009 Board Meeting.

Approval of the Bills - $1,469,872.36

Education Fund - $888,713.63; Operation and Maintenance Fund - $86,612.35; Operation and Maintenance (Restricted Fund) - $270,296.17; Auxiliary Fund - $93,722.68; Restricted Fund - $94,805.88; Liability, Protection and Settlement Fund - $35,721.65.

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending April 18, 2009 and May 2, 2009. 

Request to Purchase – Allen Bradley Programmable Logic Controllers

Authorized the purchase of twelve (12) sets of Allen Bradley Programmable Logic Controllers from Complete Industrial & Electric Supply – Peru, IL in the amount of $13,695.37.

Technology Purchase – PC Upgrades-Student Areas

Approved the purchase of 100 computers from Dell in the amount of $70,500.

Technology Purchase – Servers

Approved the purchase of five servers and a Virtual Tap Library from Dell in the amount of $30,595.06.

Technology Purchase – Miscellaneous Computer Equipment

Approved the purchase of miscellaneous computer equipment from CDW-G in the amount of $17,319.54.

PRESIDENT’S REPORT

Dr. Corcoran thanked the members of the Board that attended the Nurses Pinning, IVCC Commencement and the GED Commencement.  He stated the month of May is the most satisfying month of the year because it’s the chance for everyone to celebrate student success.  He complimented the facilities staff for the work done on the buildings and grounds and the security personnel for taking care of the parking and transporting people back and forth from the parking lots by way of the shuttle bus.  The comments received from everyone were great.  Dr. Bob Marshall did a fine job of taking the lead on handling the IVCC commencement event on Friday night and all were appreciative of his work and attention to detail.  Dr. Corcoran publically thanked Senator Gary Dahl and Representative Frank Mautino for supporting IVCC’s need for capital funding.  He thanked current trustees David Mallery and Michael Driscoll and former trustee David Wilcoxson for joining him in Springfield last month on Lobby Day.  The group met with Senators Burzynski, Dahl, and Risinger, as well as Representatives Mautino, Moffitt, Pritchard, and Sommer.  They talked about the need for adequate funding for the Illinois community college system’s operating budget, capital improvements, and an increase in salaries for those community colleges that contract with the Illinois Department of Corrections for providing training for the incarcerated. The meetings were productive and Dr. Corcoran is optimistic that IVCC will get what is needed on all fronts for the new fiscal year.  Dr. Corcoran thanked Reed Wilson for his hard work on the College’s behalf in coordinating the College’s strategy of achieving objectives.  The message has been clearly delivered to key IVCC stakeholders and Dr. Corcoran is optimistic regarding the status of these matters.  He is also excited about working together to boost enrollments and build community support for other initiatives in the future.  Dr. Corcoran is very appreciative of Reed’s commitment to the College.

Cheryl Roelfsema and Dr. Corcoran have agreed that items to be discussed by the Facilities Committee include the Community Technology Center, this year’s submittal of RAMP documents, a review of discussions with Ottawa on the possibility of establishing a satellite center on the east side of the district, and the need to review a board policy that deals with parking. Items to be discussed with the Audit/Finance Committee include a review of the draft tentative budget, the effectiveness of new positions, Red Flag Rules, the Identity Theft Loss Prevention Report, and Third Party Administrators for handling our 403(b) plans.

Dr. Corcoran noted that Cathy Bangert and Bob Mattson from the Institutional Research Office have advised that an apples-to-apples comparison of spring 2009 to spring 2008 semester credit hours (excluding Sheridan credit hours) shows an increase of 8.3 percent.  Cheryl Roelfsema, Vice President for Business Services and Finance, advised Dr. Corcoran that it looks like IVCC will end the fiscal year being approximately 6.5 percent ahead of last fiscal year, approximately 5.5 percent over budget which is very good news.  Dr. Corcoran believes it is clear that the College’s marketing efforts are paying off and the message about IVCC’s high quality programs and services at a very affordable price is being heard loud and clear throughout the district.

Fran Brolley, Director of Community Relations and the Foundation, is working with a number of individuals on planning a grand opening for the new truck driver training facility, skill path, and parking lot probably in the month of July. These projects have become a reality thanks to legislators, current and past board members, and a number of other IVCC stakeholders. Everyone will soon be notified about the event and encouraged to attend.

Dr. Corcoran recognized the following employees:

  • Ryen Nagle is doing a great job of coordinating the Honors Program. On May 13th, an  Honorspalooza was held and enabled many to interact with the Honors students and review their portfolios and capstone projects.
  • Jean Batson-Turner is doing a fine job of coordinating the Human Services program. On May 14th, an event was held that featured service-learning and practicum students as well as agency partners. In a typical year, the Human Service students donate approximately 7,000 hours in the way of community service.
  • Joel Torbeck recently reported that year-to-date, the Dislocated Workers Center has served 416 clients, 312 are currently enrolled. Since March 1st, the DWC has enrolled 110 new clients from 69 different companies, which shows how broad-based the downturn has been.
  • Jamie Gahm recently reported that her office has distributed 15,500 summer youth schedules to the elementary schools in our district. The summer programs offered by Jamie’s continuing education staff are nothing short of phenomenal and it is a great way to get people thinking about IVCC at an early age for their educational needs.
  • Chris Herman should be recognized for the fine job he and his coworkers in Project Success are doing for students enrolled in our Federally-funded Trio Program. The end-of-the-year dinner he and his colleagues hosted for students and staff was excellent.

TRUSTEES’ REPORT

Mr. Mallery reported that Lobby Day in Springfield on April 29 was very effective.  Mr. Mallery noted that the GED ceremony being relocated in the Cultural Centre was very moving.  This ceremony is very special – more joy among the students and families.  Dr. Driscoll thanked the staff and administration for all three ceremonies being top flight.  He also agreed that the GED ceremony was very moving.  He stated, “My hat goes off to the IVCC staff.”

STAFF RETIREMENT – GLORIA BOUXSEIN, DEAN OF HEALTH PROFESSIONS

It was moved by Mr. Setchell and seconded by Mr. Mallery to accept Gloria Bouxsein’s request for retirement effective December 21, 2009 and wish her a long, happy, and healthy retirement.  Motion approved by voice vote.

FY10 INFORMATION TECHNOLOGY STRATEGIC PLAN

It was moved by Mr. Mallery and seconded by Mr. Setchell to approve the Information Technology Strategic Plan for FY10 and the recommended equipment and software purchases required to carry out the plan.  Purchases to be made according to approved purchasing practices, contingent on the inclusion in and the adoption of the FY10 budget.  Motion approved by voice vote.

BUDGET ADJUSTMENTS

It was moved by Mr. Setchell and seconded by Ms. Englehaupt to approve permission to use the $200,000 Contingency in the Operations and Maintenance Fund (Fund 02) for architectural fees.  Motion approved by voice vote.

BUSINESS CONTINUITY AGREEMENT WITH LASALLE COUNTY HEALTH

DEPARTMENT

It was moved by Mrs. Endress and seconded by Ms. Smith to approve the agreement with the LaSalle County Health Department, as presented.

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF MENDOTA

It was moved by Mr. Setchell and seconded by Dr. Driscoll to approve the intergovernmental agreement with the City of Mendota, as presented.  Mr. Steve Carlson complimented Dr. Corcoran on the agreement reached with the City of Mendota, whereby commencing in tax year 2009, payable in 2010, the City will pay IVCC from the real estate increment created with TIF District I a sum equal to one hundred percent of IVCC’s tax rate applicable in each of the tax years for the life of the TIF District.  Mr. Carlson applauded the College’s efforts in standing firm and receiving a fair deal.  The College set a precedent in receiving 100 percent with the City of Oglesby on a TIF extension.  The Mendota TIF extension requires action on a bill in the General Assembly that will most probably be introduced this fall.  Mr. Carlson noted the Mendota schools received a better agreement – over 100 percent.  He believes the College still has the opportunity to better its position and he was hoping that the Board considers this matter in an audit/finance committee meeting.  Mr. Carlson is also hoping to work with the College on TIF reform.  There are taxing bodies too weak to negotiate the TIFs.  This is a situation that needs to be corrected through the General Assembly.  The Joint Review Board on behalf of all the taxing districts should negotiate a fair agreement for everyone.  Motion passed by voice vote.

BOARD OF TRUSTEES COMMITTEE ASSIGNMENTS

Mr. Thompson announced the appointments to the following committees:

Audit/Finance Committee                             

Tom Setchell, Chair                                       

Michael Driscoll                                             

Melissa Olivero                                              

Facilities Committee

Dennis Thompson, Chair

Leslie Englehaupt

David Mallery

Closed Session Minutes Committee              

David Mallery, Chair                                     

Paula Endress                                                 

Melissa Olivero                                              

Planning Committee

Paula Endress, Chair

Michael Driscoll

Leslie Englehaupt

Mr. Thompson noted that all Board members are welcome to attend and participate in the committee meetings.  He also encouraged Cheyanne Smith to attend the committee meetings when her schedule allows her to do so.

PUBLIC COMMENT

Steve Alvin, Instructor and President of the Faculty Union, welcomed the new Board members and congratulated Mr. Thompson on being elected Board Chair.  As a historian, he noted that the past is the past and the faculty are looking forward to working with the Board to make IVCC a better place for teaching and learning.

TRUSTEE COMMENT

None.

CLOSED SESSION

It was moved by Mr. Setchell and seconded by Ms. Englehaupt to convene a closed session to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body;  2) litigation; and 3) closed session minutes. 

Student Advisory Vote:  “Aye” – Ms. Smith.  Roll Call Vote: “Ayes” – Mr. Mallery, Mr. Setchell, Dr. Driscoll, Ms. Olivero, Ms. Englehaupt, Mrs. Endress, and Mr. Thompson.  “Nays” – None.  Motion carried.

The Board recessed at 8:42 p.m.  The Board entered closed session at 8:52 p.m. 

On a motion by Mr. Setchell, seconded by Mrs. Endress and carried unanimously, the regular meeting resumed at 9:58 p.m.

Student Advisory Vote:  “Aye” – Ms. Smith.  Roll Call Vote: “Ayes” – Mr. Mallery, Mr. Setchell, Dr. Driscoll, Ms. Olivero, Ms. Englehaupt, Mrs. Endress, and Mr. Thompson.  “Nays” – None.  Motion carried.

STAFF APPOINTMENT – DR. LORI E. SCROGGS, VICE PRESIDENT FOR PLANNING AND INSTITUTIONAL EFFECTIVENESS

It was moved by Ms. Englehaupt and seconded by Mrs. Endress to appoint Dr. Lori E. Scroggs as Vice President for Planning and Institutional Effectiveness at an annual salary of $87,000.  Motion passed by voice vote.

PRESIDENT’S CONTRACT

It was moved by Mr. Setchell and seconded by Mr. Mallery to approve a three-year employment contract for Dr. Jerome M. Corcoran, President, with a FY2010 salary of $158,000, as well as benefits and other conditions present in the contract. Motion passed by voice vote.

EMPLOYEE DISCIPLINE

It was moved by Mrs. Endress and seconded by Ms. Olivero to adopt the resolution to suspend Employee #132748 as discussed in closed session.

Student Advisory Vote: “Aye”– Ms. Smith.  Roll Call Vote: “Ayes” – Mr. Mallery, Mr. Setchell, Dr. Driscoll, Ms. Olivero, Ms. Englehaupt, Mrs. Endress, and Mr. Thompson.  “Nays” – None.  Motion carried.

CLOSED SESSION MINUTES

It was moved by Mr. Setchell and seconded by Ms. Englehaupt to approve and retain the closed session minutes of the April 10, 2009 special meeting and the April 23, 2009 meeting.  Motion passed by voice vote.

ADJOURNMENT

It was moved by Mr. Setchell, seconded by Ms. Smith, and carried unanimously to adjourn the meeting at 10 p.m.  Motion passed by voice vote.