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April 23, 2009 Minutes of Regular Board Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7 p.m. on Wednesday, April 23, 2009 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
David L. Wilcoxson, Board Chair
Dennis N. Thompson, Board Vice Chair
David O. Mallery, Board Secretary
Thomas C. Setchell
Michael C. Driscoll
Cheyanne Smith, Student Trustee

Members Telephonically Present:
Deborah L. Sweeden (Closed Session)

Members Absent:
Paula J. Endress

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Vice President for Business Services and Finance
Rick Pearce, Vice President for Learning and Student Development
Walt Zukowski, Attorney

 

MOMENT OF SILENCE

Mr. David Wilcoxson led a moment of silence for Steve Crick, Financial Aid Director and Women’s Basketball Coach, who passed away April 6.

 

STUDENT TRUSTEE RESOLUTION

Mr. Wilcoxson presented Cassie Fuller with a resolution honoring her for her service to the College as a student trustee.  Ms. Fuller thanked the Board for all the opportunities given to her, the faculty for their understanding so she could attend board related meetings, and Jeanne Hayden for her help all year long.  Ms. Fuller stated she had an amazing year.  She introduced the new student trustee, Cheyanne Smith.  Mr. Wilcoxson stated the College has been truly blessed with great student trustees who give 150% all of the time.

 

AMEND AGENDA

It was moved by Mr. Thompson and seconded by Mr. Mallery to amend the agenda by moving Item 18. (Board of Trustees Appointment) to follow the approval of the agenda.  Motion passed by voice vote.

 

APPROVAL OF AMENDED AGENDA

It was moved by Mr. Setchell and seconded by Mr. Mallery to approve the amended agenda.  Motion passed by voice vote.

 

BOARD OF TRUSTEES APPOINTMENT

It was moved by Mr. Mallery and seconded by Mr. Thompson to approve the appointment of Dr. Michael Driscoll to the Board of Trustees to fill the vacancy created by the resignation of Dr. Lori E. Scroggs.  Motion passed by voice vote.  Mr. Mallery thanked all the candidates who were interested in serving on the Board and encouraged them to continue their interest in IVCC.  Mr. Driscoll thanked the Board for the opportunity and is looking forward to serving on the IVCC Board of Trustees.

 

CAMPUS UPDATE – DENTAL ASSISTING PROGRAM

Gloria Bouxsein presented an update on the Dental Assisting Program.  She reviewed the instructors, the admission criteria, the number of students admitted and completing the program, the number of graduates presently working in the field, and a comparison of hourly wages and employment projections.  The Dental Assisting Advisory Council consists of five area dentists who support the program and prefer new hires with experience provided by IVCC’s program.  In October of 2006, the Commission on Dental Accreditation visited IVCC and reviewed the program based on 12 standards set by the Dental Commission.  IVCC received accreditation -  approval with reporting and 18 months to address the findings.  A number of improvements have been implemented and the program received accreditation on January 29, 2009 with the highest status – Approval with No Reporting.  The next scheduled accreditation visit will be in 2013.

 

CONSENT AGENDA

It was moved by Mr. Mallery and seconded by Mr. Setchell to approve the consent agenda as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – March 10, 2009 Special Meeting and March 25, 2009 Board Meeting.

Approval of the Bills - $1,359,466.35

Education Fund - $790,900.34; Operation and Maintenance Fund - $78,464.12; Operation and Maintenance (Restricted Fund) - $273,933.44; Auxiliary Fund - $38,621.27; Restricted Fund - $159,231.45; Liability, Protection and Settlement Fund - $18,315.73.

Treasurer’s Report

Personnel

Approved the stipends for the pay periods ending March 21, 2009 and April 4, 2009. 

Bid Results – Exmark Lazer Z Mowers

Accepted the bid in the amount of $20,448.00 from Smith Sales and Service – Peru, IL for three (3) 2009 Exmark Lazer Z Mowers.

Bid Results – Multi-purpose Paper

Accepted the bid in the amount of $27,365.00 from Midland Paper – Wheeling, IL for multi-purpose paper.

 

PRESIDENT’S REPORT

Dr. Jerry Corcoran thanked the Board for changing this month’s meeting date so that Professor Julie Sherbeyn and he could join Cassie Fuller, Veronica Blue and their families in attending the PTK All-Illinois Academic Banquet in Springfield.  It was a great evening and a fitting tribute to both young ladies as they wrap of their academic careers at IVCC.  Pictures of the All-Illinois Team from the April 21st edition of the Chicago Tribune were available for Board members.  Professor Jennifer Bubb submitted three essays for publication consideration written by Sam Foutch, one of her students as examples of great writing.  All three essays have been selected for inclusion in the next edition of Evergreen, a writing textbook published by Cengage/Thomson.  They will appear either in the text or on the companion site for the text and Sam Foutch will receive $25 for each essay published.  Dr. Corcoran recognized students who were recently elected to leadership positions within the Student Government Association:  Cheyanne Smith, student trustee; Tiffany Seibert, president; Kyle Wineinger, vice president; Kassy Faber, treasurer; Kati Tunget, secretary; Kayla Vowels, sophomore representative; Erik Kurkowski and Jacob Sonnenberg, programming board.  He also recognized the SGA leaders for 2008-2009:  Emily Brodzik, Ryan Siska, Kassy Faber, Tiffany Siebert, Hannah Smith, Kyle Wineinger, Cassie Fuller, Michael Dhesse, Eric Kurkowski, Kati Tunget, and Cheyanne Smith.  Dr. Corcoran had the pleasure of working with these excellent students on a number of projects over the years and he said, without reservation, that they were tremendously committed to the College and its stakeholders.  He recognized the following employees:

  • Kathyrn Kott – presented at the 33rd Annual Midwest Nursing Research Society Conference and it was very well received.  This is a very notable scholarly accomplishment for one of the College’s outstanding nursing faculty.
  • Matt Moyes – full-time instructor and program coordinator for EMS courses recently passed his NCLEX RN.
  • IVCC staff provided a tour of the College’s Computer Aided Drafting, Computer Information System, Computer Networking, and Computer Graphics departments to two visiting Brazilian college students sponsored by the Rotary International organization.
  • Paul Leadingham and the Welding program  - hosted a PUMA robotic arm on East campus April 15th and 16th.  The event was organized by AirGas North Central.
  • Anna Marie Pietrolonardo - set up an international language exhibit for the Girl Scouts International Fair in the IVCC Gymnasium on Sunday, March 22.
  • David Bergsieker - sponsored and coordinated an Art Department field trip to the Museum of the Art Institute of Chicago.
  • Manuel Gomez – contributed a chapter in the recent publication of Studies in Honor of Lanin A. Gyurko.  Dr. Gomez also recently presented an interdisciplinary paper that focused on Mexican literature.
  • Kim Radek – presented “Fading Lands:  A Fantasy Tale of Environmental and Cultural Destruction” for Women’s History month.  She also organized the annual Women’s History Month March calendar addressing the national theme of “Women Taking the Lead to Save the Plant.”
  • Frances Whaley – coordinated an “Information Literacy Social” and invited high school teachers and librarians to campus and focused on Internet safety and building a support network between IVCC and area library media specialists.
  • Joanne Jalley, Jane Norem, Jan Vogelgesang, and Frances Whaley – presented on tips and tricks for searching online databases at the spring faculty development day.
  • Library – a new collection of audiobooks is available that is compatible with virtually all iPods and iPhones.

Dr. Corcoran reported that on May 5 a number of community leaders will be on campus to provide feedback on the results of the environmental scan report, which has helped drive the College’s strategic goals and objectives.  This meeting will also provide an opportunity to share updated on the proposed technology and workforce development center.  Once the new Board members are seated the staff will provide an update on the draft strategic plan to the Board’s planning committee in May or early June so that the full Board can consider adopting the new plan in June.  Over the last month the technology and workforce development center steering committee and several internal focus groups have met with architects.  External focus groups are scheduled for the month of May.  It is important that the College receives as much feedback as necessary now because it will most likely affect the submission of the RAMP documents to ICCB. 

Dr. Corcoran took a few minutes to recognize Deborah Sweeden, Dr. Lori Scroggs, and David Wilcoxson.  On behalf of all IVCC stakeholders, he thanked Deb Sweeden for 12 years of service, especially two and a half as chair; Lori Scroggs for 4 years of service, especially for serving as chair of the Board’s planning committee; and Dave Wilcoxson for six years of service, three as Board chair.  As is the custom and practice, Dr. Corcoran presented Mr. Wilcoxson with a plaque commemorating his service as Board Chair from 2006-2009.

 

TRUSTEES’ REPORT

Cheyanne Smith reported that the Student Government Association (SGA) has been planning events for Special Olympics and March of Dimes.  The Special Olympics will take place this weekend at L-P High School and on Sunday, April 26, the March of Dimes walk will take place at the YMCA.  As an alternative for students to attend Lobby Day, SGA is coordinating with the Democratic and Republican organizations to bring the legislators to campus.  On April 6 several SGA members attended the IBHE/SAC meeting.  Cassie Fuller received the General Membership Award and Tiffany Siebert was appointed as Vice Chair of the community college sector.

Mr. Thompson toured the new Truck Driver Training building and can’t wait to see it operational.  He stated it looks great and with weather permitting, the parking lot could be done soon.

Mr. Mallery noted that Lobby Day is scheduled for Wednesday, April 29 in Springfield.  Board members elect were invited to attend Lobby Day and the Trustee meetings on Tuesday.  Mr. Wilcoxson offered to show them around and introduce them to other trustees.

 

STAFF APPOINTMENT – PATRICK A. BERRY, CONTROLLER

It was moved by Mr. Mallery and seconded by Mr. Thompson to approve the appointment of Mr. Patrick A. Berry as Controller at an annual salary of $63,500.  Motion passed by voice vote.

 

STAFF APPOINTMENT – INTERIM DIRECTOR OF FINANCIAL AID

It was moved by Mr. Thompson and seconded by Mr. Mallery to approve the appointment of Eileen Twardowski as the Interim Director of Financial Aid at an annual salary of $40,000 effective March 11, 2009, and continuing until a financial director has been selected and his/her employment relationship has begun.  All other benefits would remain the same.  Motion passed by voice vote.

 

STAFF APPOINTMENT – INTERIM DIRECTOR OF EARLY CHILDHOOD CENTER

It was moved by Mr. Setchell and seconded by Mr. Thompson to approve the appointment of Virginia Pokryfke as the Interim Director of the Early Childhood Center effective April 13, 2009.  Ms. Pokryfke’s hourly rate will be increase to $13.35, the entry level rate for the director position.  Motion passed by voice vote.

 

APPROVAL OF SIX NEW WELDING CERTIFICATES

It was moved by Mr. Thompson and seconded by Mr. Mallery to approve the six new welding certificates, as presented:  Production Welding, Basic Construction Welding, Advanced Construction Welding, GMAW Welding, OAW Welding, and GTAW Welding.  Motion passed by voice vote.

 

APPROVAL OF AGREEMENT WITH THE UNIVERSITY OF ILLINOIS COLLEGE OF ACES FOR AGRICULTURE TRANSFER ONLINE CLASSES

It was moved by Mr. Setchell and seconded by Mr. Thompson to approve the agreement with the University of Illinois College of ACES for Ag Transfer online classes as presented. Motion passed by voice vote.

 

MEMORANDUM OF AGREEMENT WITH THE UNIVERSITY OF ILLINOIS GLOBAL CAMPUS

It was moved by Mr. Thompson and seconded by Mr. Setchell to authorize the President of the College to sign the Memorandum of Agreement on behalf of Illinois Valley Community College and its Board of Trustees with the intent of increasing both enrollments and degree completers in the programs offered by the University of Illinois Global Campus.  Motion passed by voice vote.

 

NORTH CENTRAL ILLINOIS COUNCIL OF GOVERNMENTS MEMORANDUM OF UNDERSTANDING

It was moved by Mr. Thompson and seconded by Ms. Smith to approve the Memorandum of Understanding between North Central Illinois Council of Governments and Illinois Valley Community College for $1,500, as presented.  Motion passed by voice vote.

 

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF OTTAWA – OTTAWA CANAL TIF

It was moved by Mr. Setchell and seconded by Ms. Smith to approve the intergovernmental agreement for the Ottawa Canal TIF with the City of Ottawa, as presented.  Motion passed by voice vote.

 

FY2010 BOARD OF TRUSTEES BUDGET

It was moved by Mr. Thompson and seconded by Mr. Setchell to approve the tentative FY2010 Board of Trustees Budget, as presented.'

 

PUBLIC COMMENT

None.

 

TRUSTEE COMMENT

None.

 

CLOSED SESSION

It was moved by Mr. Setchell and seconded by Ms. Smith to convene a closed session to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; and 2) closed session minutes. 

Student Advisory Vote:  “Aye” – Ms. Smith.  Roll Call Vote: “Ayes” – Mr. Thompson, Mr. Mallery, Mr. Setchell, Mr. Driscoll, and Mr. Wilcoxson.  “Nays” – None.  Motion carried.

The Board recessed at 7:56 p.m.  The Board entered closed session at 8:09 p.m.

Deborah L. Sweeden entered the closed session meeting telephonically at 8:11 p.m.

On a motion by Mrs. Sweeden, seconded by Ms. Smith and carried unanimously, the regular meeting resumed at 9:21 p.m.

Student Advisory Vote:  “Aye” – Ms. Smith.  Roll Call Vote: “Ayes” – Mr. Thompson, Mr. Mallery, Mr. Setchell, Mrs. Sweeden, Mr. Driscoll, and Mr. Wilcoxson.  “Nays” – None.  Motion carried.

 

CLOSED SESSION MINUTES

It was moved by Mr. Setchell and seconded by Mr. Mallery to approve and release the closed session minutes of the March 25, 2009 Board meeting. Motion passed by voice vote.

 

ADJOURNMENT

It was moved by Mrs. Sweeden seconded by Mr. Wilcoxson, and carried unanimously to adjourn the meeting at 9:23 p.m.  Motion passed by voice vote.