July 2007 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, July 25, 2007 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
David L. Wilcoxson, Board Chair
Dennis N. Thompson, Vice Chair
Lori E. Scroggs, Secretary
Paula J. Endress
David O. Mallery
Thomas C. Setchell
Elizabeth Kunkel, Student Trustee

Members Absent:
Deborah L. Sweeden

Others Physically Present:
Dave Louis, Interim President
Jerry Corcoran, Vice President for Business Services and Finance
Bob Marshall, Vice President for Student Services
Sue Isermann, Interim Vice President for Academic Affairs
Walt Zukowski, Attorney



It was moved by Mr. Mallery and seconded by Dr. Scroggs to approve the agenda. Motion passed by voice vote.



Dr. Jerry Corcoran, Vice President for Business Services and Finance and Ms. Cheryl Roelfsema, Controller presented the FY2008 tentative budget.  Highlighted were the FY08 budget assumptions and the budget comparisons between FY08 and FY07.  Major items in the budget that are different this year are:  1) No Education Fund transfers to Auxiliary Enterprises Fund; 2) $650,000 for parking lot and Truck Driver Training facility; 3) $400,000 for building match; 4) $200,000 contingency; 5) $150,000 for six new projects within the technology plan; 6) $83,000 for three full-time support staff; and 7) $48,000 from six area hospitals for a nursing instructor.



It was moved by Mr. Thompson and seconded by Mrs. Endress to approve the consent agenda as presented.  Motion passed by voice vote.

The following items were approved in the consent agenda:


Approval of Minutes –Board Minutes of June 20, 2007 and June 27, 2007 Meetings.


Approval of the Bills - $1,209,545.94

Education Fund - $870,371.92; Operation and Maintenance Fund - $193,765.51; Auxiliary Fund - $56,888.15; Restricted Fund - $64,077.71; Audit Fund - $8,500.00; Liability, Protection and Settlement Fund - $15,942.65.


Treasurer’s Report


Bid Approval – Clean and Paint Auto Tech and Welding/Machining Area

Accepted the bid from Bowne Painting and Decorating - Mendota, Illinois in the amount of $11,000 to clean and paint the auto tech, welding, and machining area on East Campus.


Bid Approval – Thermographic and Energy Study Phase I

Accepted the bid of $15,687 from Tri-City Electric of Davenport, Iowa to perform a Thermographic and Energy Study and also authorized the A/E fees and additional energy analysis, if needed, in the amount not to exceed $44,313.


Bid Rejection – Retaining Wall and Handrail Installation

Authorized the administration to reject two bids and re-bid the project.


Technology Purchases – Dell Computers (Dislocated Workers Center)

Authorized the purchase of 16 Dell Computers in the amount of $14,583.52 which is in compliance with the Illinois Public Community College Act wherein computers are exempt from the bidding process.  The computers will be paid from the Allocated Core Services Grant.


Career Focus Magazine

Authorized the administration to enter into the community college consortium for the purpose of the publication of Career Focus Magazine twice annually at an estimated cost between $13,548 (16 pages) to $19,707 (20 pages).


Bid Results – Spring 2008 and Summer/Fall 2008 Class Schedules

Accepted the bid from Bureau County Republican in the amount of $7,977 for the Spring Schedule and $8,720 for the Summer/Fall Schedule for a total of $16,697.00.



Dr. Louis expressed his appreciation to the staff for their warm welcome.  He stated everyone has been very helpful since he was appointed as interim president.  Dr. Louis reported summer enrollment appears to be higher than last summer at this time.  He congratulated the 36 LPN students and 14 Therapeutic Massage students who graduated last week.  IVCC equipment that has outlived its usefulness and still has some value was auctioned last week.  This type of event attracts people to the campus that would not normally be here.  This is a positive event and a more specific report will be included in the Board packet next month.  He commended the IVCC staff on their work in organizing this successful event.



Liz Kunkel reported the IVCC Beautification Committee will be meeting on Monday, July 30 to finalize the student survey on their thoughts of aesthetic improvements to the college’s buildings and grounds.  She reported the Student Government Association will be recruiting members at the student fall preview on August 16 and will be meeting to put together a budget for the coming year.  Dennis Thompson and Lori Scroggs are co-chairing the presidential search and have met to plan the process.  Mr. Thompson contacted Dr. David Pierce, Presidential Search Consultant, and he has agreed to assist in a portion of the search again.  Some of the steps that Dr. Pierce assisted with in the last search will be done in-house.  The necessary paperwork to send out to perspective candidates is being updated with the hiring date being the nearest available date to fill the position.  The target date to send out the prospectus and application information is the middle of August.  The membership of the Search Committee will be discussed in closed session at the August or September Board meeting.  Mr. Mallery had received information on institutional dashboards at the last trustees meeting and distributed a copy to each Board member.  Mr. Wilcoxson read a letter from representatives of the part-time support staff thanking the Board for approving benefits for the part-time staff. 



It was moved by Mr. Thompson and seconded by Mr. Setchell to adopt the Resolution approving the Tentative FY2008 Budget.  The motion passed by voice vote.


It was moved by Dr. Scroggs and seconded by Mr. Mallery to authorize publication of the Notice of Public Hearing.  The motion passed by voice vote.



It was moved by Mr. Setchell and seconded by Mr. Thompson to approve the revised Computer Server Room Improvements project as presented and authorized submission of the appropriate resolution to the Illinois Community College Board.  The motion passed by voice vote.



It was moved by Mr. Mallery and seconded by Mrs. Endress to approve the proposed Cooperative Agreement for a Surgical Technologist program between IVCC and ICC.  The motion passed by voice vote.



It was moved by Mr. Setchell and seconded by Mr. Thompson to change the Board meeting dates of Wednesday, September 19, 2007 to Tuesday, September 18, 2007 and Wednesday, January 23, 2008 to Wednesday, January 16, 2008.  The motion passed by voice vote.


At its organizational meeting on May 9, 2007, the Board approved changing the September Board meeting date from September 26 to September 19 due to the ACCT Community College Leadership Congress being held in San Diego, CA on September 26 through September 29.  Due to a prior engagement Dr. Louis will be unable to attend the meeting on the 19th and it was suggested the meeting be changed to the 18th.  A Board member and members of the administration are required to attend an AQIP Strategy Forum in January from the 22nd through the 25th.  Therefore, it was suggested to move the Board meeting a week earlier.



Board members were appointed to the following committees:


Audit/Finance Committee
Thomas Setchell – Chair
Deborah Sweeden
Elizabeth Kunkel


Closed Session Meeting Minutes Committee
David Mallery – Chair
Paula Endress
Thomas Setchell


Presidential Search Committee
Lori Scroggs – Chair
Dennis Thompson
Elizabeth Kunkel


Facilities Committee
Dennis Thompson - Chair
Deborah Sweeden
David Mallery


Planning Committee
Lori Scroggs - Chair
Paula Endress
David Wilcoxson


Dave Louis reported on the progress of the Strategic Plan which will be addressed by the Planning Committee.  Three years ago the College established a Strategic Leadership and Planning Council to evaluate the committee structure.  The Council has sixteen members which represent all areas of the College.  The Council also revised the mission and vision statements and developed goals with objectives and activities.  A Champion has been identified for each goal.  The Board has viewed parts of it and has heard discussions on it.  Not all the material is textbook quality; but if this material was put together, it could be a strategic plan.  It exists only to be changed or modified.  With the possibility of presidential candidates interested in viewing the College’s strategic plan, the Planning Committee could easily modify the material with the Board’s input and have a strategic plan available.



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It was moved by Mr. Mallery and seconded by Dr. Scroggs to convene a closed session to discuss 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 2) collective negotiating matters between the public body and its employees or their representatives; 3) minutes of closed session meetings.  The motion passed by voice vote.


The board recessed at 7:50 p.m.  The board entered closed session at 7:58 p.m.  


On a motion by Mr. Setchell, seconded by Mr. Mallery and carried unanimously, the regular meeting resumed at 8:58 p.m.



On the advice of the Board’s labor attorney, no action was taken.



It was moved by Mr. Thompson and seconded by Dr. Scroggs to approve and retain the minutes of the June 20, 2007 and June 27, 2007 closed session meetings.  The motion was passed by voice vote.



It was moved by Dr. Scroggs and seconded by Mrs. Endress to continue to retain the minutes indicated on the Semi-Annual Review.  The motion passed by voice vote.



It was moved by Dr. Scroggs, seconded by Ms. Kunkel, and carried unanimously to adjourn the meeting at 9:00 p.m.