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September 2006 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, September 27, 2006 in the Board Room (C307) at Illinois Valley Community College.

Members Present:
David L. Wilcoxson, Board Chair
Dennis N. Thompson, Vice Chair
Paula J. Endress, Secretary
Lori E. Scroggs
Thomas C. Setchell
Deborah L. Sweeden
Megan Guilfoyle, Student Trustee

Members Absent:
David O. Mallery

Others Present:
Larry D. Huffman, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Walt Zukowski, Attorney

 

PRESENTATION – COMMUNITY RELATONS AND MARKETING
Valery Calvetti, Director of Community Relations and Marketing, presented an overview of the Office and its activities. Her office coordinates the college catalog, schedules, parades, fairs, and festivals and is also responsible for press releases, advertising, publications, etc. In response to a question regarding the progress of the recent marketing plan, the IVCC Strategic Planning and Marketing team will address the four identified impact issues based on the report prepared by Dr. Tim Aurand and Dr. Elisa Fredericks - Northern Illinois University professors, marketing personnel at Acxiom, and administrators at IVCC. The team will develop strategies for Spring 2007 and a Strategically Focused Market Plan for FY2008.

 

CONSENT AGENDA
It was moved by Mrs. Sweeden and seconded by Mrs. Scroggs to approve the consent agenda as presented. The motion passed by voice vote.

The following items were approved in the consent agenda:

Approval of Minutes – August 30, 2006 Board meeting

Approval of the Bills - $1,833,635.41

Education Fund - $916,745.86; Operation and Maintenance Fund - $328,056.43; Operation & and Maintenance Fund (Restricted Fund) - $2,163.52; Auxiliary Fund - $431,089.12; Restricted Fund - $128,832.12; Liability, Protection and Settlement Fund - $26,748.36.

Treasurer’s Report

Personnel

Authorized the College to reinstate the following full-time instructional and academic support staff at the Sheridan Correctional Center: Harry bell, Jr., Ken Carothers, Jerry Christensen, Bruce Markwalter, Nevada Nevin, Keith Stevenson, Steve Swett, and Mark Woodward.

Stipends

Approved the stipends for the payrolls ending August 26, 2006 and September 9, 2006 as presented. 

Request for Proposals – Insurance Consultant

Authorized the administration to seek Requests for Proposals for an insurance consultant.

Request for Proposals – Compensation Consultant

Authorized the administration to seek Requests for Proposals for a compensation consultant.

Gym Floor Refinishing

Approved to remit the additional $2,070 to Specialty Floors, Rockford, Illinois for work performed on the gym floor.

 

PRESIDENT’S REPORT
Dr. Huffman recognized two faculty members who have completed their Doctoral Degrees. Jeffrey Carver, chemistry instructor, earned the Ed.D. degree in Curriculum and Instruction with an emphasis in post-secondary education and a concentration in Science Teacher Education at Illinois State University and Jane Sack, counselor, earned the Ed.D. degree in Higher Education with emphasis in Community College Executive Leadership at the University of Illinois at Urbana-Champaign. Dr. Huffman also recognized two IVCC students who have been selected to receive scholarships from the Illinois Community College Faculty Association. Tara Milner of Tonica and Thanh Nguyen of Mendota were two of five students selected from dozens of applications throughout the state of Illinois and will each be awarded a $1,000 scholarship for the 2006-2007 academic year.

 

TRUSTEES’ REPORT
Megan Guilfoyle distributed future activities of the student organizations and the latest publications of the IVLeader. Elections for freshman representatives to the Student Government Association were held two weeks ago. The IVCC Foundation Scholarship dinner was held last week and Megan was very impressed with Dr. Huffman’s speech. Lori Scroggs reported that the Board Retreat committee will meet on Friday, October 6 to discuss the President’s Evaluation Form. They will review the minutes of the Board Retreat Committee meetings and make plans for a follow up. Board members were asked to review the evaluation forms that were distributed at the Board Retreat and send comments and suggestions to Mrs. Scroggs. David Wilcoxson attended a College Readiness Summit hosted by Elgin Community College which focused on the need for additional preparation for students to begin their education at the community college and the challenges associated with this endeavor.

 

NEW POSITION – FULL-TIME LEARNING LADDER TEACHER POSITION
It was moved by Mrs. Scroggs and seconded by Mrs. Endress to approve the new position of Learning Ladder teacher as presented and this position is contingent on the continued contract agreement with Ace Hardware. The motion passed by voice vote.

 

PROTECTION, HEALTH, AND SAFETY PROJECTS FOR TAX YEAR 2006
This agenda item was withdrawn and the Board of Trustees will hold a special meeting on Tuesday, October 3 at 5:30 p.m. in the Board Room to discuss these projects.

 

INTERGOVERNMENTAL AGREEMENTS WITH THE CITY OF LASALLE AND VILLAGE OF NORTH UTICA
It was moved by Mr. Setchell and seconded by Mr. Thompson to approve the intergovernmental agreements with the City of LaSalle (LaSalle Waterpark TIF District and LaSalle Industrial Park TIF District) and Village of North Utica (North Utica Love’s Travel Stop TIF District), as presented. The motion passed by voice vote.

 

FARM #8841 – CONSERVATION RESERVE ENHANCEMENT PROGRAM
It was moved by Mrs. Sweeden and seconded by Mrs. Scroggs to approve to enter the 8.4 acres, part of Farm #8841, into a 15-year Conservation Reserve Enhancement Program. The College will need to clear the roadway of debris leading to the field in order to access this parcel of land. The College is currently leasing this land at $90 per acre. If the College enters into a CREP agreement, the College would receive an annual rental payment of $154.00 per acre plus incentives. Discussions have been held with the current tenants of this property and are within the time limits of notification. The motion passed by voice vote.

 

ASSOCIATE IN ARTS IN TEACHING – EARLY CHILDHOOD EDUCATION DEGREE
It was moved by Mrs. Sweeden and seconded by Mrs. Endress to approve the new Associate of Arts in Teaching – Early Childhood Education degree as presented. The motion passed by voice vote.

 

MEDICAL TRANSCRIPTON CERTIFICATE
It was moved by Mr. Thompson and seconded by Mrs. Scroggs to approve the new Certificate in Medical Transcription as presented. The area hospitals have expressed a need for a new program in medical transcription and over the past two years IVCC has approved over 10 cooperative agreements for students to attend another community college to complete a medical transcription certificate. If approved, IVCC will enter into an agreement with Career Step, LLC to provide the on-line medical transcription coursework. It will be advantageous for IVCC to enter into this program; otherwise, IVCC would need to hire an instructor and the classes would need to meet a minimum number of students. The initial set up fee of $3,000 with Career Step has been waived. The motion passed by voice vote.

 

ACADEMIC PARTNER AGREEMENT WITH CAREER STEP, LLC
It was moved by Mrs. Endress and seconded by Mrs. Scroggs to approve entering into an Academic Partner Agreement with Career Step, LLC to provide Medical Transcription courses as presented. The motion passed by voice vote.

 

MEMORANDUM OF UNDERSTANDING BETWEEN IVCC AND LASALLE COUNTY HEALTH DEPARTMENT
It was moved by Ms. Guilfoyle and seconded by Mr. Thompson to approve the agreement between IVCC and the LaSalle County Health Department as presented. The LaSalle County Health Department is interested in using the College’s facility as a mass medication dispensing and vaccination site. The LaSalle County Health Department is also interested in providing training for their staff and IVCC’s staff. The motion passed by voice vote.

 

BOARD POLICY 2021 – REPEATING A CLASS
It was moved by Mrs. Scroggs and seconded by Ms. Guilfoyle to approve Board Policy 2021 – Repeating a Class as presented. The motion passed by voice vote.

 

BOARD MEETING TIME
It was moved by Mrs. Endress and seconded by Mrs. Sweeden to change the regular Board meeting time to start at 6:30 p.m. Discussion followed with some Board members finding it difficult to get to the meeting before 7 p.m. The motion was defeated. The Board meeting time will remain at 7 p.m.

 

APPOINTMENT OF VOTING DELEGATE AND ALTERNATE
It was moved by Mr. Setchell and seconded by Mrs. Scroggs to appoint Mr. Wilcoxson as the Voting Delegate at the ACCT 2006 Leadership Congress and Mrs. Endress as the Alternate.

Motion passed by voice vote.

 

ITEMS FOR INFORMATION
Change Order – Stage Curtain and Lighting Replacement

Mr. Paul Basalay, the district’s architect, explained that during the construction of this project a wiring problem was uncovered. It could have been ignored but would have cost the College more if it was fixed later. Mr. Basalay stressed the importance of change orders. They cover the cost of unexpected issues that are uncovered during a project. The wiring would have been an additional cost no matter what company had the project. There is still $10,000 left in the contingency. Change order #1 – covered the cost of additional light fixtures. Change order #2 – covered the cost of the wiring problem. The change orders have been relatively small. Mr. Basalay wanted to complete the project in the best interest of the College and wanted to inform the Board of these change orders.

 

ADJOURNMENT
It was moved by Ms. Guilfoyle, seconded by Mr. Setchell and carried unanimously to adjourn the meeting at 7:59 p.m.