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March 10, 2009 Minutes of Special Meeting

The Board of Trustees of Illinois Valley Community College District No. 513 convened a special session at 5:30 p.m. on Tuesday, March 10, 2009 in the Board Room (C307) at Illinois Valley Community College.

Members Physically Present:
David L. Wilcoxson, Board Chair
Paula J. Endress
David O. Mallery
Deborah L. Sweeden
Cassie Fuller, Student Trustee

Members Telephonically Present:
Dennis N. Thompson, Vice Chair

Members Absent:
Lori E. Scroggs, Secretary
Thomas C. Setchell

Others Physically Present:
Jerry Corcoran, President
Cheryl Roelfsema, Interim Vice President for Business Services and Finance
Sue Isermann, Interim Vice President for Academic Affairs

TECHNOLOGY AND WORKFORCE DEVELOPMENT CENTER DESIGN DEVELOPMENT

It was moved by Mrs. Sweeden and seconded by Mr. Mallery to execute the Addendum to Agreement between Illinois Valley Community College and Basalay, Cary & Alstadt for the Programming and Schematic Design phases of the Technology and Workforce Development Center at a cost not to exceed $227,572 plus reimbursable expenses of $22,000.  Each phase of the project can only be authorized to proceed by written authorization by the Board.  If the funding for the project becomes available from the State of Illinois, the Capital Development Board would ultimately take control of the project and the local architect’s involvement would then be minimal.  Motion passed by voice vote.

 

RESOLUTION TO CHANGE BANKING SIGNATORIES

It was moved by Mrs. Sweeden and seconded by Mrs. Endress to adopt the resolution instructing Citizens First National Bank to grant the power to Jerry Corcoran and Cheryl Roelfsema to open deposit accounts, endorse checks and orders for payment, or otherwise withdraw or transfer funds on deposit with the financial institution.  Motion passed by voice vote.

It was moved by Mrs. Endress and seconded by Mr. Mallery to adopt the resolution instructing Peru Federal Savings Bank to grant the power to Jerry Corcoran and Cheryl Roelfsema to open deposit accounts, endorse checks and orders for payment, or otherwise withdraw or transfer funds on deposit with the financial institution.  Motion passed by voice vote.

It was moved by Mrs. Endress and seconded by Mrs. Sweeden to adopt the resolution instructing Citizens First National Bank to grant the power to Emily Vescogni, Jane Norem, and Jerry Corcoran to act on behalf of the Library Memorial Fund to open deposit accounts, endorse checks and orders for payment, or otherwise withdraw or transfer funds for the Library deposit with the financial institution.  Motion passed by voice vote.


BOARD SELF-ASSESSMENT

Each Board member individually completed a self-assessment.  Dr. Scroggs compiled the results and prepared a PowerPoint presentation where she listed strengths and weaknesses in each category.  Mrs. Sweeden suggested deferring discussion on the self-assessment due to the low attendance, but would like the discussion to take place in March.  Mr. Thompson would like to specifically discuss two areas – 1) communication among the Board and 2) Board policy and governance.  There is a need to set up a policy review process; and if this were in place, it would give direction for governance.  He suggested discussing this at a Board retreat or referring to the Board Planning Committee to address these issues.  He would like see the Board establish goals after reviewing the evaluation report.  Mrs. Endress would like to start with the areas of attention as a means of moving forward.  It was moved by Mr. Wilcoxson and seconded by Mrs. Sweeden to accept the Board Self-Assessment Report and place it on file.  Motion passed by voice vote.

 

ADJOURNMENT

It was moved by Mrs. Endress, seconded by Ms. Fuller, and carried unanimously to adjourn the meeting at 6:24 p.m.