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April 23, 2009 Board of Trustees Meeting Agenda

Thursday, April 23, 2009 – 7 p.m.  – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Campus Update – Dental Assisting Program (Gloria Bouxsein)

6. Consent Items - Anyone may remove an item from the consent item list by requesting the chair to do so.  Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – March 10, 2009 Special Board Meeting and March 25, 2009 Board Meeting (Pages 1-11)

6.2  Approval of Bills - $1,359,466.35

6.2.1        Education Fund - $790,900.34

6.2.2        Operation & Maintenance Fund - $78,464.12

6.2.3        Operation & Maintenance (Restricted Fund) - $273,933.44

6.2.4        Auxiliary Fund - $38,621.27

6.2.5        Restricted Fund - $159,231.45

6.2.6        Liability, Protection & Settlement Fund – $18,315.73

6.3 Treasurer’s Report  (Pages 12-30)

6.3.1        Financial Highlights (Pages 13-14)

6.3.2        Balance Sheet (Pages 15-16)

6.3.3        Summary of FY09 Budget by Fund (Page 17)

6.3.4        Budget to Actual Comparison (Pages 18-25)

6.3.5        Budget to Actual by Budget Officers (Page 26)

6.3.6        Statement of Cash Flows (Page 27)

6.3.7        Investment Status Report  (Page 28)

6.3.8        Check Register - $5,000 or more (Page 29)

6.3.9        Check Register – Voided Checks (Page 30)

6.4 Personnel - Stipends for Pay Periods Ending March 21, 2009 and April 4, 2009 (Pages 31-34)

6.5  Bid Results (Pages 35-37)

6.5.1 Exmark Lazer Mowers (Pages 35-36)

6.5.2 Multi-purpose Paper (Page 37)

7. President’s Report

8. Trustees’ Report

9. Staff Appointment – Patrick A. Berry, Controller (Pages 38-39)

10. Staff Appointment – Eileen Twardowski, Interim Director of Financial Aid (Page 40)

11. Staff Appointment – Virginia Pokryfke, Interim Director of Early Childhood Center (Page 41)

12. Six New Welding Certificates (Pages 42-45)

13. Memorandum of Understanding with University of Illinois College of ACES for Ag Transfer Online Classes (Pages 46-53)

14. Memorandum of Agreement with the University of Illinois Global Campus (Pages 54-55)

15. Memorandum of Understanding with North Central Illinois Council of Governments (Pages 56-60)

16. Intergovernmental Agreement with the City of Ottawa – Ottawa Canal TIF (Pages 61-66)

17. FY10 Board of Trustees Budget (Pages 67-68)

18. Board of Trustees Appointment

19. Public Comment

20. Trustee Comment

21. Items for Information (Pages 69-84)

21.1     Staff Resignation – Donna Brolley, Early Childhood Center Part-time Director (Page 69)

21.2     Change Order #3 – Computer Server Room Renovations (Pages 70-71)

21.3     Change Order #1 – Replace Aluminum Feeder Wire & Branch Panel at Buildings A & B (Pages 72-73)

21.4     Change Order #2 – Truck Driver Training Building (Pages 74-75)

21.5     Franklin University’s Community College Alliance Program (Page 76)

21.6     ICCB Approval of PHS Project – Replacement of Voltage Transformers for Buildings D & E (Page 77)

21.7     PHS Project - Statement of Final Construction Compliance (ADA Signage Compliance) (Pages 78-79)

21.8     PHS Project - Statement of Final Construction Compliance (Campus Wide Security/Surveillance System) (Pages 80-81)

21.9     Thanks to Rhonda Veit - North Central Behavioral Health Systems/Teen Showcase Committee (Page 82)

21.10   Thanks to Jerry Corcoran and Ken Sangston – Illinois Valley Building and Construction Trades Council (Pages 83-84)

22. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; and 2) closed session minutes.

23. Other

24. Adjournment