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March 25, 2009 Board of Trustees Agenda

Wednesday, March 25, 2009 – 7 p.m.  – Board Room (C307)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Recognition

5.1 IVCC Women’s Basketball Team

5.2 2009 Coca-Cola Scholars

6. Consent Items - Anyone may remove an item from the consent item list by requesting the chair to do so. Items removed will be discussed and voted upon immediately following passage of the remaining consent items.

6.1 Approval of Minutes – February 5, 2009 Audit/Finance Committee Meeting; February 11, 2009 Special Board Meeting; February 17, 2009 Facilities Committee Meeting; and February 25, 2009 Board Meeting (Pages 1-15)

6.2 Approval of Bills - $2,763,319.48

6.2.1 Education Fund - $935,079.94

6.2.2 Operation & Maintenance Fund - $160,134.77

6.2.3 Operation & Maintenance (Restricted Fund) - $115,224.14

6.2.4 Bond & Interest Fund – 1,265,400.00

6.2.5 Auxiliary Fund - $144,423.08

6.2.6 Restricted Fund - $133,005.88

6.2.7 Liability, Protection & Settlement Fund – $10,051.67

6.3 Treasurer’s Report (Pages 16-35)

6.3.1 Financial Highlights (Page 17-18)

6.3.2 Balance Sheet (Pages 19-20)

6.3.3 Summary of FY09 Budget by Fund (Page 21)

6.3.4 Budget to Actual Comparison (Pages 22-29)

6.3.5 Budget to Actual by Budget Officers (Page 30)

6.3.6 Statement of Cash Flows (Page 31)

6.3.7 Investment Status Report (Page 32)

6.3.8 Check Register - $5,000 or more (Pages 33-34)

6.3.9 Check Register – Voided Checks (Page 35)

6.4 Personnel - Stipends for Pay Periods Ending February 21, 2009 and March 7, 2009 (Pages 36-38)

6.5 Bid Requests (Pages 39-47)

6.5.1 Exmark Lazer Z Mowers (Pages 39-44)

6.5.2 Cultural Centre Door Modifications (Pages 45-47)

6.6 Bid Results – Elevator Cylinder & Power Unit Replacement (Page 48)

6.7 Purchase Request – 2009 Toyota Prius Hybrid (Pages 49-52)

7. President’s Report

8. Trustees’ Report

9. Grant Application – Wind Study (Page 53)

10. 2009 ICCTA Outstanding Faculty Award Nomination-Kim Abel, Nursing Instructor (Page 54)

11. IVCC Board of Trustees Resignation – Dr. Lori E. Scroggs (Pages 55-56)

12. Appointment of Committee to fill the Board of Trustees Vacancy or Appointment by Board to fill the Board of Trustees Vacancy

13. Appointment of IVCC Board of Trustees Secretary

14. April Board Meeting Date Change (Page 57)

15. Public Comment

16. Trustee Comment

17. Items for Information (Pages 58-73)

17.1 Staff Appointment - Toni-Lynn Battaglia, Database Administrator/Programmer (Page 58)

17.2 Staff Resignation – John Cruz, Part-time Safety Services Officer (Page 59)

17.3 2009 Coca-Cola Scholars – Cassie Fuller and Veronica Blue (Pages 60-61)

17.4 Professional in Human Resources Certification – George Needs (Page 62)

17.5 Franklin University Graduate (Page 63)

17.6 Update on Tennis and Golf (Page 64)

17.7 Letter to ICCB – Technology and Workforce Development Center (Pages 65-66)

17.8 Change Order – Truck Driver Training Building (Pages 67-69)

17.9 Summer/Fall 2009 Class Schedules (Page 70)

17.10 Identity Theft Loss Prevention (Page 71)

17.11 Distinguished Budget Presentation Award – Business Services and Finance Department (Pages 72-73)\

18. Closed Session – 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; and 2) closed session minutes.

19. Semi-Annual Review of Closed Session Minutes

20. Other

21. Adjournment