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October 20, 2005 Special Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a special session at 6:30 p.m. on Thursday, October 20, 2005 in the Board Room (C307) at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
David L. Wilcoxson, Vice Chair
Paula J. Endress, Secretary
David O. Mallery
Lori E. Scroggs
Thomas C. Setchell
Dennis N. Thompson
Matt Simko, Student Trustee

Members Absent:

Others Present:
Chuck Novak, Interim President
Jerry Corcoran, Vice President for Business Services/Finance
Harriet Custer, Vice President for Academic Affairs

 

AMEND AGENDA
It was moved by Mrs. Sweeden and seconded by Mrs. Scroggs to table Board agenda item 5 – Board Development.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

 

PRESIDENTIAL SEARCH
Dr. Novak distributed a draft of the Profile statement for the Presidential Search. Being the second oldest community college in the state, IVCC has a lot of history and Dr. Novak wanted to include as much of this history as he could because he thought it is meaningful and attractive for someone looking at a college.

Suggestions and comments from the Board:

  • Good to include history – this is a stable community location – measured growth.
  • Great place to raise a family.
  • Cut down on a few things – paraphrase – have insert in brochure for additional items.
  • Don’t include everything – have the candidates do their own homework.
  • Design something that is attractive and different because there are a number of presidential openings in the state.
  • The draft is good – it states who we are and where we are.

Next Steps:
Dr. Novak will go public with the Profile statement and let the College community comment on it. He will schedule meetings with employee groups – face to face. He plans to start this process next week. This also could be done on-line with the Blackboard method. Dr. Novak will bring the final draft back to the Board. Any Board members who had additional thoughts should email them to Dr. Novak.

 

ADVISORY COMMITTEE
Dr. Novak reviewed the time commitment of the advisory committee:

  1. Organize – understand the charge and the process. The consultant will work with the committee and the Board.
  2. Review the applicants’ files individually at their own convenience.
  3. Several meetings toward the end, one in the middle, and more if there are any problems or difficulties.
  4. Identify seven to ten semifinalists and recommend to the Board.

From the seven to ten semifinalists, the Board will select three to five finalists.

The advisory committee will interview the 3-5 finalists and present a list of strengths and weaknesses to the Board. Employee groups will also give their input.

Lori Scroggs and Dennis Thompson were selected to represent the Board on the advisory committee.

Steve Charry, President of the Faculty Union, reported that five members of the faculty were chosen to serve on this committee: Steve Charry, Steve Alvin, Pam Mammano, Diane Christianson, and Jane Sack. A member of the IVCC Student Government was added to the committee. The Board decided to add one member of the adjunct faculty; therefore, the decision was made to decrease the number of community and IVCC Foundation members to four and keep the number of members to sixteen. Discussion continued on how the four members of the community would be chosen.

Suggestions:

  • Take the list of community members from the Environmental Scanning process and place their names in a hat and draw.
  • Each Board member submits names and then conduct a draw.
  • Adjunct faculty are also community leaders.
  • Select community members who have knowledge and commitment to the College such as a member of the College’s program advisory committees.
  • Dr. Novak and the Vice Presidents will get together with some recommendations.

By the November Board meeting – appoint members of the Advisory Committee and provide them with their charge.

 

SEARCH TIMELINE
Dr. Novak made some changes on the advice of the Board. He moved everything up a month so that by April and May the Board is actually discussing who the next president will be.

 

INTERVIEW SCHEDULE
Dr. Novak added time for the students to interview the candidates.

 

SEARCH CONSULTANT
Dr. Novak spoke with Dave Pierce as a possible search consultant. Dr. Pierce has a long history in the community college system and currently serves as President Emeritus for the American Association of Community Colleges. Over the past ten years he has been working with ACCT on presidential searches. He is nationally known and has many contacts. His primary role would be to work with the Board and the Advisory Committee. He is currently working with other community colleges in the state but each college has its own parameters and Dr. Pierce would be looking for a fit at Illinois Valley Community College. Dr. Novak will invite him to attend the October Board meeting for the Board members to meet him.

 

CLOSED SESSION
It was moved by Mr. Thompson and seconded by Mrs. Endress to convene a closed session to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

On a motion by Mr. Wilcoxson, seconded by Mrs. Endress, and carried unanimously, the regular meeting resumed at 8:40 p.m.

 

ADJOURNMENT
It was moved by Mr. Thompson and seconded by Mrs. Endress to adjourn the meeting at 8:41 p.m.

Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.