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May 2005 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, May 25, 2005 in Room C316 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
David L. Wilcoxson, Vice Chair
Paula J. Endress, Secretary
David O. Mallery
Lori E. Scroggs
Thomas C. Setchell
Matt Simko, Student Trustee

Members Absent:
Dennis N. Thompson

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Jerry Corcoran, Vice President for Business Services/Finance
Robert Marshall, Vice President for Student Services
Walter J. Zukowski, Board Attorney

 

CAMPUS UPDATES
Dr. Jean Goodnow presented on the College-Wide Highlights for FY05. Project Success currently serves 175 students and has received funding for the next four years. Registration for all credit classes is available through the Web Advisor and the Veteran’s certification was implemented through the Internet to reduce the turn around time. The Foundation raised $7600 from Irish night, $9400 from the golf outing, $10,795 from the employee campaign. An Alumni Website was created and $95,000 in scholarships were awarded to 163 students. The student loan default rate decreased from 7.6% to 5.8%. Pell grant dollars awarded increased by 19% and MAP grant dollars awarded increased by 2%. A total of 4,363 students received almost $5 million in awards. The Job Fair drew 80 employers and over 600 job seekers and an online job posting system was launched. The IVCC Website was redesigned and new marketing pieces were created. A U.S. Department of Justice grant was submitted to reduce violence against women and the student orientation process was redesigned. New programs that were initiated were: Welding (state grant - $160,000 for new lab), Phlebotomy, and five new programs at the Sheridan Correctional Center. The Institutional Research department created an IVCC Fact Book and administered the Noel-Levitz Student Satisfaction Inventory. The Student Satisfaction Inventory revealed that 78% would enroll in IVCC again. Seventy five percent were satisfied with their experience at IVCC with 16% being very satisfied. Seventy five percent indicated that IVCC was their first choice for enrollment. The number one weakness was parking (wanted parking closer to the buildings). The students want to be informed about their progress earlier in the semester by the instructors. They also wanted the class schedule more convenient and to be able to register with fewer conflicts. A Fulbright scholar was assigned to IVCC and the College was awarded $400,000 for upgrading the Industrial Maintenance program. Information Technology upgraded the Network Operating system and became a Beta test site for the Canon USA ‘NetSpot’ print management system to reduce implementation costs. The library received a $4,000 grant to update the video collection. The library also updated the service area. A Fridays only option, blended course scheduling was developed. The Business Training Center served 22 companies, conducted 77 customized courses and trained 1,102 employees (duplicated number). The Continuing Education department in partnership with ISU conducted graduate courses for educators and the Project Management Program. The Home Inspection Licensing Program and the Integrative Healing Arts Program for credit was initiated. Continuing Ed is now a provider through the State of Illinois Office for Banks and Real Estate. The Business Office received the Certificate of Achievement for Excellence in Financial Reporting and developed a five-year financial plan. The Master Plan workshops are in progress. The third floor interconnects and the gym elevator were completed. The exterior ADA compliance projects and the nursing program lab renovations are in progress. The electronic sign was installed. The environmental scanning and strategic planning are in progress and are scheduled to be completed by October 2005 for approval by the Board. A total of 896 students graduated with degrees and certificates. Of those students 61 received an RN degree and 60 received an LPN certificate. The GED certificate was awarded to 200 students.

Cory Tomasson reported on the student elections and organizations. The College has 26 active organizations on campus. Some organizations have a large membership such as the Student Nurses Association with 110 members and the Lambda Alpha Epsilon (Criminal Justice) organization with 40 members. The Students In Free Enterprise (SIFE) organization just received their seventh regional title and the American Chemical Society consistently receives an outstanding award each year. They were one of only two chapters nationally to receive an outstanding. The Student Government will receive the Ed Snyder merit award for outstanding student government in August. Student Government elections are held anywhere between March 15 and April 15. The elections are held for two days from 8 a.m. – 2 p.m. Anyone taking a course for credit can vote. Over a three-year history, 3.21% of the student enrollment voted in the elections. In the spring 2005 election, 2.26% of the students voted. Possible reason for decline could be that self-publicity was required by the students this year. The percentage of students voting in other community colleges: DuPage – 2.41; Elgin - .46; Harper - .89; Joliet – 2.38; Kishwaukee – 2.90; Moraine Valley – 1.07; Parkland – 2.25. Tuition waivers are granted to the elected positions of Student Trustee, Student Government President, and Student Government Vice-President. Total 2004-2005 travel expenses for the Student Government Association were $1,477.16.

Tara Coburn presented on the Phi Theta Kappa organization, the national honor society for two- year colleges. Students with a 3.5 g.p.a. with over 12 credit hours are eligible to become a member. Two induction ceremonies are held each year. The hallmarks of the organization are scholarship, leadership, fellowship and service. The organization is highly regarded by four-year universities. The University of St. Francis offers scholarships in the amount of $6,000 to PTK members and McKendree College is offering two PTK students from every community college a full ride. Activities in the organization include: “Voice of the Vote” – national debate watch site, sponsorship of five satellite series, Blood Drive sponsorship, and responsible for two highway clean ups. The organization received a pinnacle silver award this past year for increasing their membership by 10%. Members attend both regional and national conferences.

 

AMEND AGENDA
It was moved by Mr. Mallery and seconded by Ms. Scroggs to amend the agenda by extracting item 5.4.6 – Sabbatical Request-Robert B. Abele, Philosophy Instructor.
Student Advisory Vote: “Aye”- Mr. Simko. Roll Call Vote: “Ayes”- Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Ms. Scroggs, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

 

CONSENT AGENDA
It was moved by Mr. Simko and seconded by Mr. Wilcoxson to approve the consent agenda with two corrections in the minutes: 1) On page 3 of the April 20, 2005 minutes – He reported that certain campaign activities….. It was Mr. Setchell’s belief that certain campaign activities….
2) Strike the second sentence of the Minutes of Executive Committee Meeting on April 27, 2005 under Applications for Board of Trustees – It was decided that all three candidates were good.
Student Advisory Vote: “Aye”- Mr. Simko. Roll Call Vote: “Ayes”- Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Ms. Scroggs, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

The following items were approved in the consent agenda:
Approval of the Bills in the Education Fund - $684,964.65; Operation and Maintenance Fund - $94,412.67; Operation and Maintenance Fund (Restricted Fund) - $312,522.93; Auxiliary Fund - $44,556.66; Restricted Fund - $105,442.33; Liability, Protection and Settlement Fund - $17,553.62.

Personnel

Staff Appointment
Recommendation: Approve the appointment of Tony D. Killian as the Dean for the Division of Humanities, Fine Arts, and Social Sciences at an annual salary of $55,000.

Faculty Appointment
Recommendation: Approve the appointment of Vincent D. Brolley as the Psychology Instructor assigned to the Division of Humanities, Fine Arts, and Social Sciences for the 2005-2006 academic year, with placement on the salary schedule at step G-4 - $47,893.

Faculty Appointment
Recommendation: Approve the appointment of Marjorie L. Francisco as the Nursing Instructor assigned to the Division of Health Professions for the 2005-2006 academic year, with placement on the salary schedule at step C-8 - $45,165.00.

Faculty Appointment
Recommendation: Approve the appointment of Susan J. Koepke as the Accounting Instructor assigned to the Division of Natural Sciences and Business for the 2005-2006 academic year, with placement on the salary schedule at step B-8 - $43,013.00.

Faculty Appointment
Recommendation: Approve the appointment of Eric S. Schroeder as the Environmental Biology Instructor assigned to the Division of Natural Sciences and Business for the 2005-2006 academic year, with placement on the salary schedule at step B-3 - $36,303.00.

Sheridan Faculty Contract
Recommendation: Approve the Sheridan Faculty Contract as presented.

Bid Request
Recommendation: Authorize the administration to seek proposals for a new official beverage sponsor agreement.

Bid Approval
Recommendation: Authorize the purchase of the “Create-a-Lab” Solution nursing lab equipment from Laerdal Medical Corporation as the sole provider in the amount of $76,253.10. The purchase of this equipment will be paid with Carl Perkins and Technical Preparation Grant money.

IPHEC (Illinois Public Higher Education Cooperative)
Recommendation: Approve the recommendation to join IPHEC (Illinois Public Higher Education Cooperative) consortium to enable cooperative consolidated competitive bids on purchase of generic commodities and services.

 

PRESIDENT’S REPORT
Dr. Goodnow highlighted the 2005 graduations, the year-end spring performances, the 7th Annual Project Success Student Recognition Dinner, and the 10th Anniversary of MIMIC (Making Industry Meaningful in College). Congratulations to Jerry Corcoran and Cheryl Roelfsema for the Certificate of Achievement for Excellence in Financial Reporting and to Mike Phillips for presenting at the annual meeting of the North-Central Section of the Geological Society of America at the University of Minnesota. A $400,000 Ceremonial check was received by IVCC for the Integrated Systems Technology Project from Congressman Jerry Weller. Dr. Goodnow reported on the Master Plan Update. The Community Instructional Center (CIC) will include a one-stop student center consolidating student services and student activities into one facility; a formal student life space will be provided with the CIC while informal student life space will be provided throughout the existing facilities; a Business Training Center which will include meeting/conference facilities as well as associated office space; and a black box theatre to expand the cultural draw of IVCC. The Master Plan also includes a Technology Center/Workforce Development Center, the moving of the current greenhouse as part of the relocation of the Horticulture program, consolidation of the Health Careers Programs into the middle of level Building B, expansion of the Forensics program, additional area to accommodate CAD and Drafting labs, relocation of the softball field, renovation of the truck driver skills course. Additional information on the RAMP reports and the Campus Master Plan will be presented at future Board meetings. Dr. Goodnow reported that the Carl D. Perkins Vocational and Technical Education Act provided $170,465 in FY05 and IVCC will receive $184,483 in FY2006. The IVCC Foundation Golf outing will take place at the Mendota Golf Club on Thursday, June 23rd with a shotgun start at 1 p.m. All proceeds will benefit the IVCC Development Education Students and Programs.

 

TRUSTEE’S REPORT
Mr. Wilcoxson was a member of the nominating committee for the State officers. He stated a large number of Trustees were willing to serve in leadership positions. Mrs. Endress attended Lobby Day in Springfield with funding being a critical issue. She felt it was a great team effort on the part of IVCC. Mr. Mallery concurred with Mrs. Endress that IVCC did well working together for a common cause. Mrs. Endress, Mr. Wilcoxson, Mr. Setchell and Mr. Mallery met with a number of legislators from the IVCC district.

 

BOARD POLICY MANUAL – SECTION 3000, PERSONNEL
It was moved by Mrs. Endress and seconded by Mr. Mallery to approve the recommended changes to Board Policies 3012 and 3016 as presented.
Student Advisory Vote: “Aye”- Mr. Simko. Roll Call Vote: “Ayes”- Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Ms. Scroggs, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

 

POLICY DEVELOPMENT/PROTOCOL
It was moved by Mr. Wilcoxson and seconded by Mr. Setchell to table this item for a future meeting. Mr. Wilcoxson had circulated material on policies and procedures from other community colleges at a previous meeting and suggested that other Board members do research on other community college policy manuals. He stated with the cooperation of the faculty, administration, students and community the Board could put together a comprehensive policy and procedures manual.
Student Advisory Vote: “Aye”- Mr. Simko. Roll Call Vote: “Ayes”- Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Ms. Scroggs, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

 

CLOSED SESSION
It was moved by Mr. Mallery and seconded by Mr. Wilcoxson to convene a closed session for the purpose of 1) collective negotiating matters between the public body and its employees or their representatives; 2) the placement of individual students in special education programs and other matters relating to individual students; 3) minutes of closed sessions of the April 20, April 28, and April 30, 2005 meetings.
Student Advisory Vote: “Aye”- Mr. Simko. Roll Call Vote: “Ayes”- Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Ms. Scroggs, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

On a motion by Mr. Simko, seconded by Mr. Mallery, and carried unanimously, the regular meeting resumed.

 

CLOSED SESSION MINUTES
It was moved by Mr. Wilcoxson and seconded by Mrs. Endress to approve and retain the March 16, 2005 closed session minutes.

Student Advisory Vote: “Aye”- Mr. Simko. Roll Call Vote: “Ayes”- Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Ms. Scroggs, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

It was moved by Mrs. Endress and seconded by Mr. Mallery to approve and retain the April 20, 2005 closed session minutes.
Student Advisory Vote: “Aye”- Mr. Simko. Roll Call Vote: “Ayes”- Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Ms. Scroggs, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

It was moved by Mr. Mallery and seconded by Mr. Wilcoxson to approve and release the April 28, 2005 closed session minutes.
Student Advisory Vote: “Aye”- Mr. Simko. Roll Call Vote: “Ayes”- Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Ms. Scroggs, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.

The April 30, 2005 closed session minutes will be reviewed at the next Board meeting.

 

ADJOURNMENT
It was moved by Ms. Scroggs and seconded by Mrs. Endress to adjourn the meeting at 9:59 p.m.
Student Advisory Vote: “Aye”- Mr. Simko. Roll Call Vote: “Ayes”- Mr. Wilcoxson, Mrs. Endress, Mr. Mallery, Ms. Scroggs, Mr. Setchell, and Mrs. Sweeden. “Nays” – None, motion carried.