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June 2005 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, June 22, 2005 in Room C316 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
David L. Wilcoxson, Vice Chair
Paula J. Endress, Secretary
David O. Mallery
Lori E. Scroggs
Thomas C. Setchell
Dennis N. Thompson
Matt Simko, Student Trustee

Members Absent:

Others Present:
Robert Marshall, Vice President for Student Services
Harriet Custer, Vice President for Academic Affairs
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

 

CAMPUS UPDATES

FY06 Budget
Mr. Jerry Corcoran and Ms. Cheryl Roelfsema discussed the FY2006 Budget and the challenges that the College is facing in preparing the budget. The equalized assessed valuation (EAV) for the last ten years has had an average growth of 2.4%. The EAV for calendar year 2004 had no growth so the College will receive $15,000 less than the anticipated amount received if the EAV had risen by 2.4%. The College will receive $110,750 less in property tax in FY05 due to the effect of the Exelon agreement and $221,500 less in FY06. The College is projecting a loss of $144,000 due to the new Tax Relief Law. The College will be receiving $6,918 less in state funds in FY06 but 97% of the state funds will be unrestricted compared to 92.4% in FY05. The College received $160,000 in restricted funds in FY05 for the welding lab. Credit hours in which tuition was paid were at an all time high in FY04. IVCC is currently experiencing a lower summer enrollment. The College is assuming $54 per credit hour for tuition for the FY06 budget but the administration plans to recommend an increase to the truck driver training program at the July Board meeting. Ideas for balancing the budget were recommended: Reduce the building match from $400,000 to $100,000 (currently $3,500,000 in building match fund); reduce the transfer to Fund 05 from $300,000 to $160,000 (use surplus revenues generated from the bookstore and additional revenues from Pizanos, Pepsi, and vending agreements and also reduce the losses in athletics, day care center, and cultural events); reduce the contingency from $400,000 to $180,000; and reduce conference and meeting expenses from $366,000 to $233,000. Mr. Corcoran asked permission to move forward with this budget. The tentative budget will be presented to the Board in July and the final budget in August.

 

Nursing Program
Ms. Gloria Bouxsein and Dr. Harriet Custer gave an update on the progress of expanding the Nursing program. Tenth day admitted and enrollment figures were given for the past 5 years. In FY05, 20 students were enrolled in the LPN program and 80 students for fall and 60 students for spring for a total of 160 students. For FY06 it is anticipated that 20 students will be enrolled for the LPN program and 80 students in the fall and 80 students in the spring for a total of 180 students. The standby list for the ADN program is 33 students and 50 students for the PN program. Of the 33 students, 59% are enrolled in fall classes (some are taking courses they need for the RN program and 11% are taking general education courses). Of the 50 students on the list, 49% are taking courses in the fall (17% are taking courses they will need for the LPN program and 50% are taking courses for the RN program). It was also noted that 48% of the the students on the list have not taken courses since the spring of 2004 or the fall of 2004. Students interested in the program are invited to attend a monthly information meeting and also advised to see a counselor each semester. A very objective formula has been developed to identify when a student is ready to enter into the program. In order to improve their score to enter into the program, it is necessary to take courses in the nursing field or general education courses and also raise their gpa. Two new faculty were hired and renovation and expansion of the nursing labs is in progress with the anticipated completion date of August 1. The direction of the Board was to admit an additional 20 students and hire another nursing instructor in the Spring of 2006. After much discussion and consideration, the administration is asking for some additional time to see if the nursing staff can help the 180 students to be successful before admitting an additional 20 students. Attrition rate is between 35-40%. Revenues will not cover expenditures for one faculty member and additional faculty will be required for these students to complete the program. It was also noted that the College did not receive the highly competitive Department of Labor grant.

 

CONSENT AGENDA
It was moved by Mrs. Scroggs and seconded by Mr. Thompson to approve the consent agenda as presented.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

The following items were approved in the consent agenda:

Approval of Minutes – May 25, 2005 Meeting

Approval of the Bills
Education Fund - $729,936.03; Operation and Maintenance Fund - $222,196.78; Operation and Maintenance Fund (Restricted Fund) - $162,198.54; Auxiliary Fund - $204,647.81; Restricted Fund - $102,744.27; Liability, Protection and Settlement Fund - $237,739.38.

Faculty Resignation
Accept with regret the resignation of Mr. Robert P. Abele, Philosophy instructor, effective August 15, 2005.

Prevailing Wage Resolution
Adopt the attached resolution establishing a policy to require prevailing wages for any public works project at the College. A copy of the resolution will be provided to all contractors doing work at IVCC.

Track Rental Contract (L-P High School)
Approve the renewal of the Intergovernmental Agreement between LaSalle-Peru High School and IVCC for the use of the IVCC track facility.

Bank Depository
Authorize the Business Office to seek proposals from banks interested in serving as the College’s bank depository for federal grant and the trust and agency funds.

 

FY2007 RAMP REPORT – COMMUNITY INSTRUCTIONAL CENTER
It was moved by Mr. Thompson and seconded by Mr. Simko to authorize the staff to proceed with submission of the updated RAMP proposal request for the Community Instructional Center to the Illinois Community College Board in the amount of $18,398,900, including the College’s match portion of $4,599,700.
The Board discussed the proposed source of local funding. It was the consensus of the Board that the statement read, “We will use working cash funds and, if necessary, will seek voter approval as soon as ICCB authority is received for this project.”
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

 

FY2007 RAMP REPORT – BUILDING C – CLASSROOM/LIBRARY REMODELING & ADDITION
It was moved by Mrs. Scroggs and seconded by Mrs. Endress to authorize the staff to proceed with submission of the updated RAMP proposal request for the Building C – Classroom/Library Remodeling & Addition to the Illinois Community College Board in the amount of $9,430,200, including the College’s match portion of $2,358,600.
The Board also discussed the proposed source of local funding. It was the consensus of the Board that the statement read, “We will use working cash funds and, if necessary, will seek voter approval as soon as ICCB authority is received for this project.”
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

 

AMEND THE AGENDA
It was moved by Mrs. Sweeden and seconded by Mr. Thompson to amend the agenda to move agenda item number 13 – Closed Session as the next agenda item.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – Mr. Setchell. Motion carried.

 

CLOSED SESSION
It was moved by Mr. Thompson and seconded by Mrs. Scroggs to convene a closed session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.
On a motion by Mrs. Scroggs, seconded by Mr. Simko, and carried unanimously, the regular meeting resumed.

 

OGLESBY INTERGOVERNMENTAL AGREEMENT
It was moved by Mr. Mallery and seconded by Mr. Wilcoxson to table this item until next month.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

 

JULY, NOVEMBER, AND DECEMBER BOARD MEETINGS
It was moved by Mr. Setchell and seconded by Mr. Thompson to approve the change in dates in the July, November and December Board meetings as follows: July 27, 2005 to July 20, 2005; November 23, 2005 to November 22, 2005; December 28, 2005 to December 21, 2005.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

 

ACTING PRESIDENT’S SALARY
It was moved by Mrs. Scroggs and seconded by Mr. Simko to pay Dr. Robert Marshall $550 per pay period in the position of Acting President effective July 1, 2005.
Student Advisory Vote: “Aye” – Mr. Simko. Roll Call Vote: “Ayes” – Mr. Mallery, Mrs. Scroggs, Mr. Setchell, Mr. Wilcoxson, Mrs. Endress, Mr. Thompson, and Mrs. Sweeden. “Nays” – None, motion carried.

 

ADJOURNMENT
It was moved by Mr. Simko, seconded by Mr. Thompson, and carried unanimously to adjourn the meeting at 9:30 p.m.