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September 2004 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, September 15, 2004 in Room C307 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
H. Todd Phalen, Vice Chair
Paula J. Endress, Secretary
Jimmie D. Lansford
James A. Narczewski
Kristine A. Paul
David L. Wilcoxson
Andy Simko, Student Trustee

 

Members Absent:

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

 

AMEND AGENDA
It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to amend the agenda to move the Closed Session meeting after Agenda Item 15.2.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

 

CONSENT AGENDA
It was moved by Mr. Narczewski and seconded by Mrs. Paul that the Board of Trustees approve the minutes of the August 17, 2004 Special Board Meeting, minutes of the August 25, 2004 Board Meeting and the Approval of Bills in the Education Fund - $605,682.78; Operation and Maintenance Fund - $238,548.95; Operation & Maintenance Fund (Restricted) - $167,154.86; Auxiliary Fund - $337,234.61; Restricted Fund - $57,140.74; Liability, Protection & Settlement Fund - $41,724.87 and the Treasurer’s Report.

Mr. Wilcoxson asked that the check to Dimond Brothers Agency be addressed. Jerry Corcoran responded that the check was for the Controller’s Bond. IVCC currently has $30,000,000 in the bank as well as $30,000,000 in the budget. The Controller is bonded at $15,000,000(25% of $60,000,000). Mr. Wilcoxson asked if the bond went through the bidding process. Jerry Corcoran responded that the College’s insurance consultant facilitated the bidding process. He will gather the paperwork for the Board’s review at the next Board meeting.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

 

PRESIDENT’S REPORT
Dr. Goodnow reported that IVCC would be celebrating its 80th birthday with a celebration at noon in the main lobby on Wednesday, September 22, 2004. Spirit Day took place on campus on Monday, September 13 for students to mingle and meet one another. A Community Forum on the IVCC Nursing Program is scheduled for Monday, September 27, 2004 from 6 – 7:30 p.m. in room C316. The public is invited. Legislative news included greater flexibility to the Monetary Award Program (MAP) with the addition of the summer semester benefit and the ability to take the total number of credit hours needed for specific program requirements by credit hour rather than semester up to the designated limit. Dr Goodnow will be attending a hearing and will present the community college presidents’ case on expanding the MAP grant support to obtain additional funding for students. Dr. Goodnow invited the Board members to attend one of the overview sessions on the results of the College Culture Survey presented by Dr. Pat Carter. There will be two sessions on September 27 (12:30 – 2 p.m. and 2:30 – 4 p.m.) and one session on September 28 from 9:30 – 11 a.m. Dr. Goodnow also invited the Board members to attend a session on environmental scanning to be presented by Joel Lapin on Friday, November 5th from 9 a.m. – 11:30 a.m. The Bobby Fisher, Jr. Car Show was hosted by IVCC on Sunday, September 12th and IVCC employees participated in the annual Labor of Love on Saturday, September 11th. The IVCC Foundation Scholarship Recognition Dinner is scheduled for September 23 at Starved Rock Lodge and the 1950 LPO Gold Dust Bowl Reunion will be October 22 at LP Stadium. Dr. Goodnow will be conducting her sixth "Coffee with the President" in Hennepin on September 22.

 

TRUSTEE’S REPORT
Andy Simko reported that he attended the Student Advisory Committee meeting in Springfield. Financial Aid was a topic that was discussed. The committee elected officers to represent the organization. Spirit Day on campus was a huge success and very well attended. It is a chance for students to meet new people and to socialize. The Student Government approved a budget for each of the student organizations on campus.

Mr. Wilcoxson reported on the Illinois Community College Trustees Association meeting. Mike Monaghan was named the ICCTA’s executive director, effective January 1, 2005. He was selected by unanimous vote. Mr. Monaghan has served as ICCTA’s director of government relations since 1989. He will succeed Dr. Gary W. Davis, who is retiring on December 31 after 18 years of distinguished service.

The topic at this month’s meeting was "Communicating with the Media." Upcoming topics are legal updates, generation gap – trustees and the people we are serving, and lobby day.

 

FY2004 FINANCIAL AUDIT REPORT
It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to approve the FY2004 Financial August Report as presented and place it on file.

Mr. Mark Wyzgowski and Mr. Karl Appelquist from the auditing firm of Clifton Gunderson were present to report on the annual audit of the College.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

 

PERSONNEL – STAFF RESIGNATION
It was moved by Mrs. Paul and seconded by Mrs. Endress to accept with regret the resignation of Boyd Palmer, Director of the Small Business Development Center, effective September 30, 2004.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

Mrs. Paul commended Mr. Palmer stating he has been a tremendous asset to the College and the community. Dr. Goodnow also stated that Boyd Palmer has brought a great deal of recognition and service to the community. His office has been highlighted by the State on what he has been able to accomplish with a one-man office. Mr. Palmer has accepted the position of Executive Director of the Ottawa Chamber of Commerce.

 

COUNSELOR POSITION
It was moved by Mr. Lansford and seconded by Mr. Simko to authorize the administration to begin the process to fill the currently vacant counselor position.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

BID REQUEST – WHITE MULTI-PURPOSE PAPER
It was moved by Mrs. Endress and seconded by Mrs. Paul to authorize the Business Office to seek bids for 710 cases of white multi-purpose paper at an estimated annual cost of $21,300 ($30.00/case).
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

 

BID REQUEST – CARPETING
It was moved by Mr. Narczewski and seconded by Mrs. Paul to authorize the Business Office to seek bids for approximately 1800 square yards of carpeting at an estimated cost of $75,000. Areas to be recarpeted are: Learning Resource Center (LRC-A), Middle E Corridors, Upper E Corridors, Middle D Corridors, Link between C & F and Offices and Corridor in Building G.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

 

BID REQUEST – FIRE ALARM INSPECTION AND TESTING
It was moved by Mr. Lansford and seconded by Mrs. Endress to authorize the Business Office to seek bid proposals for the annual inspection and testing of the college fire alarm system at an estimated cost of $27,000.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

 

BID APPROVAL - BUILDING G ELEVATOR ADDITION
It was moved by Mrs. Paul and seconded by Mr. Phalen to authorize the Business Office to approve the bid from Vanguard Contractors, Inc. of Pekin, IL in the amount of $199,400 as the lowest responsible bid for the Building G Elevator Addition. Also authorize the Business Office to approve a contingency of $19,940 and the architect/engineering fees of $37,000. The total amount of this bid is $256,340.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

 

DISCUSSION OF CONSENT AGENDA
Dr. Goodnow suggested that annual routine items could be placed on the consent agenda to expedite the Board meetings. The Board members were in agreement that this would be beneficial to streamline the meetings and utilize their time better. It was also suggested that items for information in the Board packet do not have to be brought up because all Board members have a chance to review prior to the meeting.

 

RESCIND MOTION
It was moved by Mr. Lansford and seconded by Mr. Wilcoxson to rescind the motion to approve the collective bargaining agreement between the Board of Trustees of Illinois Valley Community College District No. 513 and the American Federation of Teachers Local 1810 for the period of 2004-2008 at the August 25, 2004 meeting.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

 

FACULTY CONTRACT
It was moved by Mrs. Paul and seconded by Mrs. Endress to approve the collective bargaining agreement between the Board of Trustees of Illinois Valley Community College District No. 513 and the American Federation of Teachers Local 1810 for the academic years 2004-2007.

Mr. Wilcoxson asked who represented the Board and who represented the Union. Dr. Goodnow responded that the administrative team consisted of Atty. Jim Zuehl, Jackie Fox, Harriet Custer,

Jerry Corcoran, and Sue Isermann. Steve Charry, Tim Horger, Diane Christianson, and David Bergsieker represented the union. Dr. Goodnow addressed questions from Mr. Wilcoxson concerning the proposed contract. The rational behind the revised salary schedule was to create greater regularity between columns and steps and to eliminate the tradition of supersteps for the faculty who are at the bottom of the column. This will simplify negotiations in the future to eliminate the need to negotiate dollars on the salary schedule. The proposed contract will serve the needs of the students by enhancing the recruitment and retaining of highly qualified faculty to teach at non-traditional times. This will, therefore, increase student accessibility. The contract insures that full-time counselors will be available at peek times to counsel and advise students. Mr. Wilcoxson could not see how the proposed contract enhanced recruitment of faculty when the salary schedule showed greater increases in salaries for the longer tenured instructors. He is concerned with the fairness. He is not sure that this schedule is in the best interest of the College. Mr. Narczewski stated the salary schedule is an award to the Doctorate and longevity instructors and similar to what you would see in the State. Mrs. Sweeden also stated the contract allows for higher salaries in areas that are difficult to fill.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– Mr. Wilcoxson, motion carried.

 

CLOSED SESSION
It was moved by Mr. Lansford and seconded by Mrs. Endress to convene a closed session to review the minutes of the August 17 and August 25, 2004 closed session meetings.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

On a motion by Mr. Lansford, seconded by Mrs. Endress, and carried unanimously, the regular meeting resumed.

 

CLOSED SESSION MINUTES
It was moved by Mrs. Paul and seconded by Mrs. Endress to approve and retain the minutes of the August 25, 2004 closed session meeting.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden. "Nays"– None, motion carried.

 

ADJOURNMENT
It was moved by Mr. Lansford, seconded by Mrs. Paul, and carried unanimously to adjourn the meeting at 9:03 p.m.