October 2004 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, October 20, 2004 in Room C307 at Illinois Valley Community College.

Members Present:
H. Todd Phalen, Vice Chair
Paula J. Endress, Secretary
Jimmie D. Lansford
James A. Narczewski
Kristine A. Paul
David L. Wilcoxson
Andy Simko, Student Trustee


Members Absent:
Deborah L. Sweeden, Board Chair


Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney


In the absence of Deborah L. Sweeden, H. Todd Phalen presided at the meeting.

Mr. Wilcoxson made the motion to adjourn the meeting until 8:05 p.m. to support the Candidate’s Pubic Forum sponsored by IVCC and scheduled from 6:30 – 8:00 p.m. in the Cultural Centre. The motion was seconded by Mrs. Paul.

Mr. Wilcoxson wanted the Board to listen to what the candidates had to say. Some of the candidates will be elected and will affect IVCC.

Mr. Simko, student trustee, expressed his desire to continue with the meeting due to two tests in the morning and the need for additional studying. Mr. Narczewski also wanted to continue with the meeting stating that the Board had an opportunity to discuss issues with the candidates prior to the meeting, their views are well known and the Board has a heavy agenda.

Student Advisory Vote: "Nay"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, and Mr. Phalen. "Nays"– Mrs. Endress, Mr. Narczewski, and Mr. Lansford, motion denied.


It was moved by Mr. Narczewski and seconded by Mr. Lansford that the Board of Trustees approve the consent agenda including the following items:

Minutes of the September 15, 2004 Board Meeting

Minutes of the September 16, 2004 Special Board Meeting

Approval of Bills in the Education Fund – 989,482.44; Operation and Maintenance Fund - $178,741.14; Operation & Maintenance Fund (Restricted) - $185,514.29; Auxiliary Fund - $606,271.00; Restricted Fund - $101,725.07; Liability, Protection & Settlement Fund - $5,505.75.

Treasurer’s Report


New Position, Safety Service Officer

Recommendation: Approve the new full-time position of Safety Service Officer for FY2005 and authorize the administration to begin a search to fill this position.

New Position – Warehousing/Shipping & Receiving Instructor

Recommendation: Approve the new full-time faculty position of Warehousing/Shipping and Receiving at the Sheridan Correctional Center.

Reinstatement of Sheridan Faculty

Recommendation: Authorize the reinstatement of the members of the instructional staff at Sheridan Correctional Center, which includes Ken Carothers and Bruce Markwalter for FY2005.

Collective Bargaining – Sheridan Correctional Center

Recommendation: Authorize the administration to begin negotiations with the American Federation of Teachers Local 1810, Sheridan Correctional Center.

Bid Request

Farm Lease

Recommendation: Authorize the Business Office to seek bids for the operation of the college farm property.

Bid Approvals

Computer Printing Supplies

Recommendation: Authorize the Business Office to accept the following bids as the lowest, most responsible for the computer printing supplies. The bids total $19,551.70.

Chicago Laser & Computer Service – Lansing, IL $5,782.50
Dartek.com – Naperville, IL 3,887.05
Blackhawk, Inc. – Eagan, MN 3,371.48
Insight Public Sector, Inc. – Tempe, AZ 2,779.62
Cardinal Cartridge – Elmhurst, IL 2,210.00
Connecting Point – Peru, IL 1,463.20
CDW Government, Inc. – Vernon Hills, IL 57.85

Student Computer Desks

Recommendation: Authorize the Business Office to accept the bid of $13,300.82 from Spectrum Industries – Chippewa Falls, WI as the lower, responsible bid for student computer desks.

Surveillance Cameras and Proximity Readers

Recommendation: Authorize the Business Office to accept the bid from D. M. Mattson, Inc. – McLean, IL in the amount of $190,238 as the lower, responsible bid for surveillance cameras and proximity readers. Also, authorize the Business Office to accept a contingency of $8,500, A/E fees of $21,432 and reimbursables of $6,000 for a total project cost of $266,170.

Athletic Shuttle Buses

Recommendation: Authorize the Business Office to enter into a 36-month lease with Country Vehicle Leasing, Bloomington, IL for one 14-passenger shuttle bus and one 25-passenger shuttle bus for an annual payment of $19,824.

Welding Lab Additions

Recommendation: Authorize the Business Office to accept the bid from Vissering Construction of Streator, IL in the amount of $47,000 as the lower, responsible bid for welding lab additions. Also authorize the Business Office to accept a contingency of $4,700, A/E fees and reimbursables of $9,600 for a total project cost of $61,300.

College Calendars

Recommendation: Approve the college calendars for the academic years 2005-2006 and 2006-2007 as presented.

Articulation Agreement – Graphic Design Tech Prep Program

Recommendation: Approve the Articulation Agreement with Starved Rock Associates for Vocational and Technical Education in Graphic Design Technology as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, and Mr. Phalen. "Nays"– none, motion carried.


It was moved by Mr. Simko and seconded by Mr. Narczewski to accept the bid of $65,118.81 from Innerface Sign Systems, Inc., of Liburn, Georgia for the purchase and installation of an exterior digital sign.

Mr. Simko conducted a PowerPoint presentation on the IVCC Digital Sign project. The sign will be 18 feet tall, 12.3 feet wide, double sided with messages flashing, and located on the southwest corner of Richard Moyle Highway and Orlando Smith Avenue. It will serve students, faculty, staff and the community. The student organizations have agreed to allocate $30,000 of student activity fees towards the sign. The IVCC Foundation will donate $2,000 and the balance will be taken from the Operating Fund.

Mrs. Endress was uncomfortable with receiving only one bid. Overall, she feels it is a very good idea and it is something the college needs. Mr. Wilcoxson was also very uncomfortable in receiving only one bid especially when the bid came from the consultant. He asked the Board to consider going out to bid again. Mr. Narczewski stated there are a limited number of vendors who build large signs of this type. He knew of other such signs that cost over $100,000 and felt the price was very reasonable.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Paul, Mr. Narczewski, Mr. Lansford and Mr. Phalen. "Nays"– Mrs. Endress, Mr. Wilcoxson, motion carried.


Dr. Goodnow reported that 26 Hispanic adults enrolled in ESL, 10 in GED and 12 families will participate in the new EVEN START program offered in Streator. EVEN START is a grant- funded program from the Illinois State Board of Education – a collaboration with Streator schools and Youth Service Bureau to promote family literacy. Continuing Education offered 55 classes in August and September from OSHA forklift and warehouse safety to cake decorating. She also reported that IVCC presented a discussion on child growth and development for the parents of the Migrant Program in Mendota through an interpreter, IVCC business students traveled to the Chicago Federal Reserve and Board of Trade, IVCC presented "The Geologic History of the Illinois Valley" to local teachers, and IVCC SIFE (Students in a Free Enterprise) are presenting weekly on Financial Planning to L-P High School students. Dr. Steve Charry, history instructor and Amanda Bigelow, political science/history instructor offer a weekly half hour radio show on WSPL "Campaign Trails." Dr. Goodnow reported that the IVCC Chemistry Club received the Outstanding Chapter Award from the National American Chemical Society and the IVCC Fitness Center was featured in the October issue of Fitness Management Magazine. This is the first time a community college has been featured in the "University Spotlight Section." IVCC Student Organizations, POWER and Phi Theta Kappa, sponsored a Rock the Vote Concert to raise awareness on the upcoming election. Dr. Goodnow announced McKendree College would provide scholarships valued at $10,000 per year ($20,000 over two years) to two outstanding students from every community college in the State of Illinois through a partnership with the Illinois Community College System Foundation. Dr. Goodnow recognized Dr. Bob Marshall, who was appointed to the ICCB state wide Task Force to review baccalaureate access for community college students. IVCC will begin its initial planning process for the Master Plan beginning in January 2005. Focus Groups, an Advisory Task Force, and a Steering Committee will be formed. Joel Lapin will present an Introduction to Environmental Scanning, Forecasting, and its Role in Strategic Planning on Friday, November 5th at 9 – 11:30 a.m. in Room C316. Dr. Goodnow invited Board members to attend. An Eagle is being carved from a tree in the courtyard that was damaged from the April 20th tornado. The unveiling is being planned for November 22 at noon in the cafeteria. A total of 162 employees contributed to the 2004 Employee Campaign. Thirty-five members and children representing team members are expected to attend a reunion for the 1950 LPO Junior College Gold Dust Bowl team on Friday, October 22. The team will celebrate a pre-game dinner party at Dr. Goodnow’s before being recognized at halftime of the LP football game. Dr. Goodnow referred to Dr. John Astroth’s letter to the Illinois Board of Education regarding the continued erosion of state support for public higher education, including community colleges. From FY02 to FY04, not only has the state reduced funding overall (in excess of $300 million or nearly 13% when excluding retirement funding), but it has also reduced state effort as measured by higher education’s share of general fund appropriations. Illinois now ranks below the national average for state support of public higher education when accounting for state population and the wealth of state residents. Recent research demonstrates a nearly 14% return to the State on each dollar invested in community colleges. The Illinois Council of Community College Presidents support a $50 million, three-year plan to restore community college funding to FY02 levels. This plan would also include full funding of the equalization grant, improve the chronic underfunding of adult education, improve credit hour funding, and restore funding for defunct grants in special populations and workforce development.


Mr. Narczewski reported on attending the ACCT Conference in New Orleans. He attended a session on Board/CEO relations and affirmed that IVCC is doing things right. He stated that Mrs. Sweeden is doing a good job in leading the Board and conducting the meetings. He also stated he was quite proud of Mr. Simko. He stated Mr. Simko was interested in everything at the conference and he is a great student trustee.

Mr. Simko thanked the College for sending him to the conference. The scope and the magnitude of the conference were great. He realized that community colleges share the same concerns across the nation. He found the entrepreneurship programs particularly interesting. In the second year, students start a mock business. After a two-year program, the students actually start a business and work in an incubator and try to hatch their business into a full-blown business. Overall, Mr. Simko stated the conference was an interesting learning experience.

Mr. Simko also noted that he will be preparing a monthly student activities report to improve the Board’s knowledge of activities taking place on campus and to better serve his fellow students.


It was moved by Mr. Narczewski and seconded by Mr. Wilcoxson to adopt the Resolution to Prepare a Tax Levy for calendar year 2004 to be collected in calendar year 2005 as attached.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, and Mr. Phalen. "Nays"– none, motion carried.


It was moved by Mrs. Paul and seconded by Mrs. Endress to approve a salary increase for part-time faculty of $25 per credit hour, beginning the Spring 2005 semester as presented.

Mr. Wilcoxson would like to receive salary schedules for part-time faculty from all the community colleges. He expressed concern with no compounding in the schedule for part-time faculty as the College has for full-time faculty. He would like to be fair and equitable with the faculty.



IBHE Performance Report
Each Board member received the IBHE Performance Report that was submitted to the Illinois Community College Board. Dr. Harriet Custer highlighted the six goals and the progress toward meeting these goals.

The meeting recessed at 8:27 p.m. and resumed at 8:36 p.m.


Financial Plan for Fiscal Years 2006-2010
Each Board member received a Five-Year Financial plan prior to the meeting. Cheryl Roelfsema and Jerry Corcoran highlighted the five-year financial plan with a PowerPoint presentation. They plan to present a five-year rolling plan each year in October, with the tentative budget brought to the Board in July, the final budget in August, and a comprehensive audit in September. The Five-Year Financial plan will be placed on the November Board Agenda for approval.



Nursing Program
Each Board member received notes from the Nursing Forum held on Monday, September 27. Dr. Goodnow stated the administration would come back to the Board at the November meeting with specific ideas to expand the nursing program at IVCC.

Dr. Harriet Custer presented the U.S. Department of Labor - High Growth Job Training Initiative Grant to address labor shortages in Healthcare and Biotechnology. Ten to twelve grants will be awarded averaging $750,000. A 50% match is required ($375,000 in-kind or cash) and 25% of the match must be a cash match provided by business partners. IVCC just recently received information on the grant and it is due November 2, 2004. The Board advised the College it is worth trying to obtain the grant even though the time is limited. Dr. Goodnow will contact the local hospitals for support for the cash match and if she is successful, the College will proceed.


Five-cent Technology Tax Levy
Mr. Narczewski suggested to Dr. Goodnow to encourage local legislators to sponsor a bill for a technology tax levy for community colleges similar to what is in place for K-12 schools. This could mean approximately $1.2 million for IVCC. Money currently used for technology could be shifted to other areas. Dr. Goodnow stated that IVCC has had substantial cutbacks in technology grants in the past couple of years and community colleges should have money for technology because it helps all of the other programs. The Board was in agreement to proceed with this initiative. Dr. Goodnow will draft a letter to local legislators and work with other community college presidents and chief financial officers.


It was moved by Mr. Simko and seconded by Mrs. Endress to convene a closed session to discuss 1) imminent litigation and 2) review the minutes of the August 17 and September 15, 2004 closed session meetings.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, and Mr. Phalen. "Nays"– none, motion carried.

On a motion by Mr. Lansford, seconded by Mrs. Endress, and carried unanimously, the regular meeting resumed.

Mr. Simko left the meeting at 9:46 p.m.


It was moved by Mrs. Paul and seconded by Mr. Wilcoxson to approve the Life Safety Project of Wiring Modifications and Fire Damper Replacement Phase I in Buildings D & E in the amount of $132,000 and authorize submission of the appropriate resolution to the Illinois Community College Board.
Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, and Mr. Phalen. "Nays"– none, motion carried.


It was moved by Mr. Narczewski and seconded by Mr. Lansford to approve and retain the minutes of the September 15, 2004 closed session meeting.

Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, and Mr. Phalen. "Nays"– none, motion carried.

It was moved by Mrs. Endress, seconded by Mrs. Paul, and carried unanimously to adjourn the meeting at 10:27 p.m.