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November 2004 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, November 17, 2004 in Room C307 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
H. Todd Phalen, Vice Chair
Paula J. Endress, Secretary
Jimmie D. Lansford
James A. Narczewski
Kristine A. Paul
David L. Wilcoxson
Andy Simko, Student Trustee

 

Members Absent:

 

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

 

AMEND AGENDA
It was moved by Mrs. Paul and seconded by Mr. Narczewski that another purpose to go into closed session be added to the agenda: the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

 

CAMPUS UPDATES

Master Plan
Dominick Demonica reviewed the three components of the Master Plan – (1) The Process, (2) The Team and (3) The Trends. During the process discussions with stakeholders and different groups will take place, data will be collected and assessed. Likes and dislikes will be considered until a final consensus is reached. Items taken into account are areas of growth (possible satellite campuses), physical assessment (understand the space available today), demographics, site analysis, building structure, traffic circulation, parking (quantity and convenience), cost analysis, and need to reassess. The Master Plan will then be developed. This will be a six-month process from January 1, 2005 to June 30, 2005. The teams will consist of an Advisory Task Force (cross section of people with vision), Focus Groups (30-40 groups – stakeholders, businesses, etc.), and the Steering Committee (administration, board members and business leaders). Mr. Demonica reviewed building trends throughout the state for libraries, one-stop centers for student services, student housing, technology centers and university centers.

Concerns on student housing were brought forward – liability, filling the housing, tracing enrollment to the housing, contractual arrangements, leasing to the Foundation so the College has control, etc. It was noted that the educational Master Plan drives the facilities needs. Further discussion will take place after the Master Plan is developed.

 

Baby Boomers
Ron Groleau reported on the Baby Boomer population which the College chose as one group to analyze and market courses. The Baby Boomers range in age from 40-58 - born between the years of 1946 and 1964. Ron and a member of the Baby Boomer committee attended a conference. Key items of information received from the conference – 1) marketing very important, 2) font size important, 3) terminology (do not like to be called "seniors"), 4) marketing location (pharmacies), and 4) 50-58 year olds are avid readers. This age group is interested in 1) leisure, enjoyment and travel, 2) retooling for entering the next step of their active life, 3) fitness and health, and 4) finances – retirement. Dr. Goodnow also handed out information on a session she attended on Baby Boomers at the ACCT conference.

 

District Demographics
Tracy Morris presented on state-wide and district demographics. State-wide projections (based on Illinois State Board Projections): enrollment will increase through the year 2006-2007 with slight decreases through the year 2011-2012. District projections (based on the Fall 2003 Housing Report): high points in the current 7-12th graders (projected to enter IVCC in 2005-2010) and dips in the current 2-5th graders (projected to enter IVCC in 2012-2015). State-wide projections for ethnic backgrounds through 2011-12: White non-Hispanic to continue to decline, black non-Hispanic to stay stable and Hispanic to increase. The Admissions and Recruitment team plan to address the growing Hispanic population by utilizing grants to implement services and programs, targeting the Hispanic parents (printing materials in Spanish, conducting tours, etc), providing command Spanish to front-line IVCC staff, planning recruitment activities in the higher Hispanic population schools, targeting high enrollment grades early and often, and being aware of the declines that are projected. General recruitment plans will continue with recruiting within our district high schools, using monthly WINSDay Open Houses to attract potential students to campus, assisting parents with information sessions, and targeting adult, traditional students, and business owners with Eye of the Eagle publications.

Hispanic Population
Tracy Morris reported on the Hispanic Team, another area in which the Cabinet chose to analyze and market courses. The team received a grant from Verizon for $10,000 and with this were able to expand their initial goals to offer a wider variety of services and assistance. A scholarship endowment was developed with the IVCC Foundation for a Hispanic student, preferably an adult, to return to the workforce. Command Spanish training for key staff will take place. Bilingual materials for the library, translation software, materials to enhance family tours and recruiting supplies will be purchased. Tracy Morris has volunteered to serve as a representative on the Hispanic Partnership Council.

 

CONSENT AGENDA
It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to extract the Personnel items (5.4) from the Consent Agenda.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Endress to place the Personnel items after the closed session (Item No. 15).
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

It was moved by Mr. Wilcoxson and seconded by Mr. Lansford that the Board of Trustees approve the consent agenda including the following items with the extraction of Item 5.4:

Minutes of the October 20, 2004 Board Meeting

Approval of Bills in the Education Fund – $703,059.45; Operation and Maintenance Fund - $234,083.34; Operation & Maintenance Fund (Restricted) - $139,158.95; Auxiliary Fund - $103,832.46; Restricted Fund - $205,820.40; Audit Fund - $21,100.00; Liability, Protection & Settlement Fund - $7,854.46.

Treasurer’s Report

Bid Requests

College Catalog

Recommendation: Authorize the Business Office to seek bids for the printing of 18,000 copies of the two-year college catalog at an estimated cost of $25,000.

Extron Room Control Systems

Recommendation: Authorize the Business Office to seek bids for 29 room control systems at an estimated cost of $30,000.

Bid Approvals

Multipurpose White Paper

Recommendation: Accept the bid of $15,156.00 for the purchase of 720 cartons ($21.05 per carton) of multipurpose white paper from Unisource Worldwide of Addison, IL through the Illinois Joint Purchasing Program.

Carpeting

Recommendation: Authorize the Business Office to accept the bid from Carpet Weavers of Bradley, IL in the amount of $70,284 for the purchase and installation of carpeting in the Learning Resource Center (LRC-A) , middle E corridors, upper E Corridors, middle D corridors, and the Link between C and F buildings.

Section 457 (b) Deferred Compensation Retirement Plan

Recommendation: Approve the resolution to adopt and implement a 457 (b) Public Deferred Compensation Plan as presented and approve TIAA-CREF as the plan trustee.

Cooperative Agreement

Recommendation: Approve the Interdistrict Cooperative Agreement between Illinois Valley Community College and Illinois Central College as presented.

 

PRESIDENT’S REPORT
Dr. Goodnow highlighted IVCC’s economic impact through a study conducted by CC Benefits, Inc.

  • Taxpayers receive an 18 percent return for every dollar invested by the community.
  • IVCC adds nearly $100 million to the Illinois Valley economy annually through earnings of workers who have attended the college.
  • The State of Illinois saves $1.9 million per year from the contribution IVCC makes in improving health, reducing crime and lowering welfare and unemployment.
  • Ninety-five percent of Illinois community college students stay in the state.
  • For every dollar invested in IVCC, the benefit to students and their families is $6.33 in higher earnings over the next 30 years.
  • By completing an Associate Degree, more than $325,000 in additional income over a 30-year career.
  • By completing just a single three-credit hour course, $363 in additional annual income.

Dr. Goodnow reported on the Illinois Community College System Finance Advisory Committee Report. Recommendations include 1) Equalization formula to remain the same, 2) Add a new funding component, Foundation Funding (Property Tax Extension) in FY06 to assure that colleges have comparable resources in their respective districts, 3) Additional resources required for Foundation funding. Fifteen million dollars allocated for City Colleges of Chicago, 4) Foundation funding funded at the same relative percentage as the Equalization, and 5) modify PTELL legislation. Dr. Goodnow reported that over 500 were in attendance for College Night. She attended an Emergency Management meeting with the possibility of partnering for courses with the University of Illinois Fire Services Institute. Dr. Goodnow also attended the Annual Ottawa State of the City Address. At the AACC Communications and Marketing Meeting, she reported that the State of New York is proposing that RNs must earn a BSN. Hospital associations, AACC and IVCC are adamantly opposed to this. This issue comes up every three or four years. Dr. Goodnow will be attending a dedication for Barry Sanders at the Sheridan Correctional Center.

 

TRUSTEE’S REPORT
Mr. Wilcoxson attended the ICCTA meeting and reported there would not be an increase in the dues this year. ICCTA is asking the State to release funds for capital construction projects already approved by the Governor and asking to continue with additional capital projects. ICCTA supports funding for the Adult Education programs and expanding retirement health employee coverage. They also support veterans purchasing military credit. Tax caps have created problems for the City Colleges of Chicago. It has affected the Colleges’ ability to access local tax revenues. A presentation on master planning was presented at the meeting and Gary Davis, retiring Executive Director, was honored by the Trustees Association. He was presented with the first Gary Davis Ethical Leadership Award.

Andy Simko spoke on brochures being developed for a dispute/resolution guide. This guide will help students to follow the proper procedures when they have an issue. Student trustees were encouraged to attend the student lobby day and the importance of connecting with legislators. He attended the banquet for Gary Davis and found it very interesting to hear of his many accomplishments.

 

TENTATIVE TAX LEVY
It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to approve the Tentative Tax Levy Resolution as presented.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Wilcoxson to approve the Tentative Certificate of Tax Levy as presented.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

It was moved by Mr. Lansford and seconded by Mrs. Endress to approve the Certificate of Compliance with the Truth in Taxation Act as presented.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

 

FIVE-YEAR FINANCIAL PLAN
It was moved by Mr. Narczewski and seconded by Mrs. Paul to approve the Five-Year Financial Plan for Fiscal Years 2006-2010 as presented.

Mr. Wilcoxson was not in favor of approving the Five-Year Financial Plan. He stated he wanted to plan for success and not failure. He was in favor of a one-year faculty contract because he did not have a clear understanding of where the College was heading financially. He voted against the contract. He did not vote against the teachers, students or the College. He thought the Five-Year Financial Plan was a good start but he wanted to make it a plus for the College and not a deficit. In keeping with the mission, Dr. Goodnow stated the College will continue to be successful and the administration will plan as well as they can for the future. The administration has put together the best plan with the facts and information currently available to them. She does not plan to fail. She stated that the administration has been extremely aggressive in securing outside sources and has dealt with numerous variables with reductions from the State in the past few years. It is very difficult to plan in this day and age. Mr. Narczewski stated this is just a plan and things can change. No one knows what the future holds and what the State is going to do. This plan can be changed. The administration stressed that this plan is a financial guideline for building a budget each year. This plan will be revised each year as the College makes decisions and discusses where it is going. Mr. Phalen viewed the plan as a five-year forecast. Mr. Lansford and Mrs. Sweeden viewed it as an informational document. The Board approves a budget each year. This is not a five-year budget. It was the consensus of the Board that the Five-Year Financial Plan is an informational document and does not require approval. Motion dropped.

 

BOARD POLICY MANUAL – SECTION 6000, GENERAL POLICIES
It was moved by Mr. Phalen and seconded by Mr. Simko to approve the recommended changes to Board Policies, 6002, 6005, 6006, 6007 and add the Employee Exposure Control Plan as presented.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

 

DISCUSSION ITEMS

Board Meeting Times
Mrs. Sweeden noted that it has come to her attention that some Board members would like to change the date and time of the Board meetings. It was suggested to start the meetings earlier, but a Board member had a conflict with that. It was also suggested to hold the meetings the last week of the month so the administration would have more time to gather financial information for reports. Mr. Corcoran stated that if the Board requested reports earlier than what they have been receiving them, the last week of the month would be better. It was the consensus of the Board to leave the date and time of the meetings as scheduled.

 

BOARD GOALS
Mr. Wilcoxson stated he did not have time to review his notes on the Board goals and asked to table this item until next month. Mrs. Sweeden stated that the Board goals will be placed on the December Board agenda.

 

NURSING PROGRAM
Dr. Custer presented a plan to expand the nursing program. Ten additional students will be admitted in the Fall of 2005. In the Spring of 2006 ten new students and five re-entry students will be admitted. With the addition of these students, Dr. Custer proposed the following needs: 1) Staff to support additional students, 2) Reduce current faculty overload, 3) Increase full-time faculty, 4) Increase capacity of nursing labs, 5) Relocate nursing computer lab to accommodate 10 additional stations, 6) Upgrade and increase equipment, 7) Increase student accessibility to RN curriculum, and 8) Clarify the admissions process. Dr. Custer estimated the cost of the added staff and faculty, facilities, computer lab, and equipment to be $212,951.00 for the Spring of 2005 and $351,127.00 for the 2005-2006 academic year. Potential sources of funding are the General Fund; Fund 5 – Auxiliary, Student Technology Fees; Carl Perkins grant; the HGJTI (Department of Labor) grant; and other grants.

 

NEW POSITIONS – NURSING INSTRUCTORS
It was moved by Mr. Narczewski and seconded by Mr. Lansford to approve two new full-time nursing instructors for spring of 2005.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

 

CLOSED SESSION
It was moved by Mr. Phalen and seconded by Mrs. Paul to convene a closed session to discuss 1) imminent litigation and 2) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and 3)review the minutes of the August 17 and October 20, 2004 closed session meetings.
Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

On a motion by Mr. Phalen, seconded by Mr. Simko, and carried unanimously, the regular meeting resumed.

 

PERSONNEL – STAFF AND FACULTY APPOINTMENTS
It was moved by Mr. Narczewski and seconded by Mr. Simko to approve the following appointments:

Approve the appointment of Beverly M. Malooley as Director of the Small Business Development Center at an annual salary of $37,000.

Approve the appointment of Fran R. Brolley as Director of Development at an annual salary of $52,000.

Approve the appointment of Valery C. Calvetti as Director of Community Relations and Marketing at an annual salary of $44,000.

Approve the appointment of Pamela A. Masterson as the Horticulture Instructor assigned to the Sheridan Correctional Center at an annual salary of $34,000.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

 

CLOSED SESSION MINUTES
It was moved by Mr. Phalen and seconded by Mrs. Paul to approve and retain the minutes of the August 17, 2004 and October 20, 2004 closed session meetings.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Narczewski, Mr. Lansford, Mr. Wilcoxson, Mr. Phalen, Mrs. Paul, and Mrs. Sweeden "Nays"– none, motion carried.

ADJOURNMENT
It was moved by Mr. Lansford, seconded by Mrs. Endress, and carried unanimously to adjourn the meeting at 10:33 p.m.