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March 2004 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, March 17, 2004 in Room C307 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
Paula J. Endress, Secretary
James A. Narczewski
Kristine A. Paul
Jimmie D. Lansford
David L. Wilcoxson
Andy Simko, Student Trustee

 

Members Absent:
H. Todd Phalen, Vice Chair

 

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

 

CONSENT AGENDA
It was moved by Mrs. Paul and seconded by Mr. Simko that the Board of Trustees approve the Minutes of the February 11 and 18, 2004 Board Meetings and the Approval of Bills in the Education Fund - $351,256.48; Operation and Maintenance Fund - $117,850.49; Operation & Maintenance Fund (Restricted) - $94,719.56; Bond & Interest Fund - $1,265,400.00; Auxiliary Fund - $227,000.36; Restricted Fund - $83,485.58; and Liability, Protection & Settlement Fund - $157,397.36.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

 

PRESIDENT’S REPORT
Dr. Goodnow asked that Jerry Corcoran report on the financials. Mr. Wilcoxson had raised the question of why some check numbers were missing on the check register. Jerry explained that student refunds were not included but in the future the refund checks would be included. Jerry reported that the Governor would be presenting his capital budget on March 23. IVCC’s Community Instructional Center is #11 on the list of Capital Projects and Classroom/Library Remodeling is #24. The Technology and Workforce Development Center to replace the buildings on the East Campus is another project that is pending. A total match of approximately $10 million is needed for these projects. Jerry indicated that a line item has been added to the Statement of Cash Flows to indicate the money available for the Building Reserve. Dr. Goodnow reported that she had conducted fireside chats with student leaders. She wanted to know how they felt about the college – what they liked, concerns and suggestions for improvement, etc. Their major concern was the need for a student center, a place to meet with fellow students, a place to congregate. Dr. Goodnow also reported that the comprehensive assessment of our current organization to assist the College in the development of an information technology strategic plan is moving along. Focus groups across the campus will be meeting with Dr. Carl Dury during the weeks of March 22 and April 5. Dr. Goodnow reported that spring enrollment is up 3.92% in headcount (4,404) and up 29.86% in credit hours (43,857). (After the meeting it was discovered that the 29.8% figure was incorrect and should have been 3.21%.) Summer enrollment figures are also up 19.62% in headcount (878) and 22.5% in credit hours (4,355). These figures are based on enrollment compared to last year at this time. Dr. Goodnow reported that the Quality Based Selection process for selecting an architect and engineer is underway. Requests for qualifications have been publicized and are due on March 19. The administration will set up invitations for interviews and presentations. Dr. Goodnow is experiencing considerable frustration in regard to five IVCC employees returning to work at the Sheridan Correction Center. She has written a letter to the Governor and has spoken with local legislators. She encouraged Board members to also speak with local legislators in getting this matter resolved.

 

APPEARANCE BEFORE THE BOARD
Mr. Stephen Charry, President of the Faculty Union – Local 1810 of Illinois Valley Community College, introduced Mr. David Bergsieker, faculty member. Mr. Bergsieker read a letter to the Board on behalf of the faculty union expressing their confidence and support of the current administrative officers and staff at IVCC. The letter went on to express their appreciation and gratitude to the Board for their hard work and service to the students and the community. This letter is attached and made a part of the minutes.

 

STAFF APPOINTMENT
It was moved by Mr. Simko and seconded by Mrs. Paul to approve the appointment of Juletta L. Patrick as Dean of Student Development at an annual salary of $55,000.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

NEW FACULTY POSITION – ENGLISH INSTRUCTOR
It was moved by Mr. Narczewski and seconded by Mrs. Endress to approve the new full-time English instructor position assigned to the Division of English, Mathematics, and Education.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

 

BID APPROVAL – ENERGY MANAGEMENT SYSTEM UPGRADE
It was moved by Mr. Narczewski and seconded by Mrs. Paul to authorize the Business Office to accept the bid from Midwest Mechanical Contractors, Henry, IL for the Energy Management Control System Upgrade Project in the amount of $531,850.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mrs. Endress and seconded by Mr. Narczewski to authorize the Business Office to accept the bid from Commercial Mechanical (CMI), Dunlap, IL for twelve additional BTU meters in the amount of $40,800.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mr. Narczewski and seconded by Mrs. Endress to approve the Resolution to use excess funds from previously completed Protection, Health and Safety Projects in the amount of $36,476.00 to complete the Energy Management Control System Upgrade Project.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

Mr. Lansford suggested the College should include in the contract when the meters would be purchased or the College might experience a delay.

BID REQUEST – BANK DEPOSITORY
It was moved by Mrs. Paul and seconded by Mrs. Endress to grant the Business Office permission to seek proposals from banks interested in serving as the College’s bank depository.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

SURVEILLANCE CAMERAS AND PROXIMITY CARD READERS
It was moved by Mr. Simko and seconded by Mrs. Endress to approve the Resolution to use excess funds from previously completed Protection, Health and Safety Projects in the amount of $218,000 to complete the Campus Wide Security/Surveillance System.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

REPLACEMENT OF ROOFS FOR BUILDINGS 6 AND 12
It was moved by Mr. Narczewski and seconded by Mr. Simko to approve the Resolution to use excess funds from previously completed Protection, Health and Safety Projects in the amount of $30,000 to replace the roofs on Buildings 6 and 12.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

GRAND BEAR LODGE TAX REQUEST
It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to deny the request of a five-year real estate tax freeze from the developers of the Grand Bear Lodge and Vacation Villas.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

REVISED JATC CONTRACTUAL AGREEMENT
It was moved by Mr. Narczewski and seconded by Mr. Lansford to approve the proposed revised agreement language:

The JATC Local Union 176 will also pay to the College 5 percent of the total amount of the contract to cover additional administrative costs incurred by the College for handling personnel management functions plus $5 per student enrolled per semester for student registration/records management functions for the program.

The College received a request from the Union to consider adjusting the fees. In the original contract, the fees were negotiated at 15 percent of the total amount of the contract. The Union sited other community colleges that do not charge fees for administrative costs. The Board was concerned over the loss of revenue and whether the College would be covering their expenses. The administration assured the Board that by lowering the fees; the College would cover all expenses. The instructors are paid by the Union and the College receives state reimbursement for the credit hours.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

REVISED ARTICULATION AGREEMENTS
It was moved by Mrs. Endress and seconded by Mrs. Paul to approve the revised Articulation Agreement with Starved Rock Associates for Vocational and Technical Education in Automotive Technology as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mr. Lansford and seconded by Mr. Simko to approve the revised Articulation Agreement with Starved Rock Associates for Vocational and Technical Education in Automotive and Computer Aided Engineering & Design program as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

PRESIDENT’S JOB DESCRIPTION
It was moved by Mrs. Paul and seconded by Mrs. Endress to approve the president’s job description as presented.

Mr. Wilcoxson requested more time to review job descriptions from other community colleges. Mr. Narczewski felt the proposed job description was standard and thorough and included the catch all statement of "Carry out other responsibilities as may be assigned by the Board." Mr. Lansford concurred and thought other community colleges could use the proposed job description as a model. Mr. Simko familiarized himself with the job descriptions from other community colleges and was in agreement with Mr. Narczewski and Mr. Lansford.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays" – Mr. Wilcoxson, motion carried.

PRESIDENT’S CONTRACT
It was moved by Mrs. Paul and seconded by Mr. Narczewski to approve the President’s contract as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

CONFERRING OF DEGREES AND CERTIFICATES
It was moved by Mr. Lansford and seconded by Mr. Simko to authorize the conferring of the degree on the March 2004 graduate as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

BOARD POLICY MANUAL – SECTION 2000
It was moved by Mrs. Paul and seconded by Mr. Simko to approve the recommended changes to Board Policies 2005, 2012, 2014, 2018, 2019, 2025, and 2028 as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

CAMPUS UPDATE
Giacomo Leone, Dean of Humanities, Fine Arts and Social Sciences, presented on the Early Entry College (E2C) program. Currently, IVCC is offering dual enrollment at 13 district high schools, which has generated 2,368 credit hours for FY2004. This program is funded through the ACE and P-16 Initiative Grants. The fee structure paid by the students for these courses is at a reduced rate.

CLOSED SESSION
It was moved by Mr. Simko and seconded by Mr. Lansford to convene a closed session to discuss 1) the purchase or lease of real property and 2) discuss the minutes of closed session meetings.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mr. Lansford and seconded by Mrs. Endress to return to open session at 9:50 p.m.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

CLOSED SESSION MINUTES
It was moved by Mrs. Paul and seconded by Mrs. Endress to approve and release the minutes of the February 11, 2004 closed session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mr. Lansford and seconded by Mrs. Paul to approve and release the minutes of the February 18, 2004 closed session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, Mr. Lansford, and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to release the closed session meeting minutes of April 19, 1989 (Asbestos Management); March 21, 1990; June 20, 1990; August 15, 1990; September 19, 1990; November 21, 1990; March 20, 1991; June 19, 1991 (EPA and Athletics Recruiting Practices); July 17, 1991; August 21, 1991; October 16, 1991; November 19, 1991; June 10, 1992; July 15, 1992; August 19, 1992 (Asbestos Abatement); September 16, 1992 (Contract Negotiations); January 20, 1993; February 26, 1993; March 17, 1993 (Campus Development-Lease of Property, Finance-Tuition Increases, and Asbestos Abatement-Litigation); April 21, 1993 (Asbestos Abatement); November 9, 1993; December 15, 1993 (Tax Levy, Asbestos, and Wenona TIF Zone); March 16, 1994; April 20, 1994; May 18, 1994; July 20, 1994; August 17, 1994 (Illinois Power Company); September 21, 1994; August 23, 1995; September 20, 1995 (Campus Maintenance); January 24, 1996; March 19, 1997 (Commonwealth Edison); August 20, 1997; December 17, 1997; January 21, 1998; March 18, 1998; April 15, 1998; May 20, 1998; June 16, 1998; June 17, 1998; August 19, 1998 (Commonwealth Edison); September 16, 1998 (Commonwealth Edison); October 21, 1998 (Commonwealth Edison); November 18, 1998 (Commonwealth Edison); and December 16, 1998 (Service Employee Personnel Matter, Commonwealth Edison, and Mendota TIF).

OTHER
Mrs. Sweeden collected the President’s evaluations from the Board members. She stated that she would compile the results and discuss the President’s compensation in the April Closed Session. She and the Vice Chair will then meet with Dr. Goodnow and her compensation package could be approved at the May Board meeting.

Mrs. Sweeden asked Board members to email Jeanne Hayden with possible dates for a Board retreat – a Saturday in late April or early May and to suggest topics to be discussed.

ADJOURNMENT
It was moved by Mr. Lansford and seconded by Mrs. Paul, and carried unanimously to adjourn the meeting at 10:02 p.m.