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July 2004 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, July 21, 2004 in Room C307 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
H. Todd Phalen, Vice Chair
Paula J. Endress, Secretary
Jimmie D. Lansford
James A. Narczewski
David L. Wilcoxson

 

Members Absent:
Kristine A. Paul
Andy Simko, Student Trustee

 

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

 

AMEND AGENDA

It was moved by Mr. Narczewski and seconded by Mrs. Endress to amend the agenda and convene the closed session meeting as soon as Attorney Jim Zuehl arrives. Mr. Zuehl was arriving from Chicago and was delayed by traffic.

Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

Attorney Jim Zuehl entered the meeting at 7:03 p.m.

 

CLOSED SESSION
It was moved by Mr. Lansford and seconded by Mrs. Endress to convene a closed session to discuss 1) collective negotiating matters between the public body and its employees.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Endress to return to open session at 8:27 p.m.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

CONSENT AGENDA
It was moved by Mr. Narczewski and seconded by Mrs. Endress that the Board of Trustees approve the Minutes of the June 15, 2004 Special Board Meeting, the June 16, 2004 Board Meeting and the Approval of Bills in the Education Fund - $684,516.63; Operation and Maintenance Fund - $132,210.50; Operation & Maintenance Fund (Restricted) - $119,146.71; Bond & Interest Fund - $50,988.75; Auxiliary Fund - $159,663.43; Restricted Fund - $77,488.63; Audit Fund - $3,400.00 and Liability, Protection & Settlement Fund - $22,581.66 and the Treasurer’s Report.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

PRESIDENT’S REPORT
Dr. Goodnow reported on the Outdoor ED-Venture program held at IVCC for over 100 children to actively engage in various art media and natural science programs. One hundred percent of IVCC’s July 2003 certificate LPN graduates passed their state-licensing exam on the first attempt. David Bergsieker, art instructor, served on the jury panel for the City of Ottawa Public Mural Projects and Cherie Monterastelli, Health Professions instructor was chosen as the 2004 Meritorious Award recipient from the Illinois American Massage Therapy Association. Following the June 28th earthquake, Mike Phillips, Geology instructor, was interviewed and participated in press conferences with area newspapers and radio stations and Chicago television.

Mary Mattison, Sociology instructor, is visiting Thailand, to share information with her students on cultural anthropology. Dr. Goodnow asked the Board members to contact local legislators requesting that community colleges be funded without any further reductions. Todd Phalen participated in the Triathlon 2004 in Ottawa. IVCC hosted the Annual Relay for Life on June 26th. The IVCC Theatre Department hosted a "lock in" for area high school students. Dr. Goodnow presented on Board/CEO Relations at the AACC President’s Academy Summer Institute in Rhode Island on July 12th. Kris Paul, Valery Calvetti, and Dr. Goodnow met with U.S. Representative Denny Hastert at the 17th Annual Farmers Picnic in Sandwich. The IVCC Beautification Committee mulched 23 trees near the south entrance of the campus and plan to mulch additional trees and also identify these trees with markers. Dr. Goodnow continued her "Coffee with the President" in Streator on July 8th.

 

TRUSTEE’S REPORT
Mr. Wilcoxson was hoping for a State budget on Friday. He had called IVCC legislators and left messages requesting them to vote for community college funding. He suggested that the Board members call and thank the legislators for all of their efforts. He also found Representative Madigan’s and Senator Jones’ interviews on the Internet very interesting and suggested that the other Board members might want to view these, also.

 

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mr. Phalen and seconded by Mrs. Endress to approve the appointment of Ms. Tara L. Lyons as the Writing Center and Composition Instructor assigned to the Division of English, Mathematics, and Education for the 2004-2005 academic year, with placement on the salary schedule at step B-3 - $34,500 based on the 2003-2004 salary scale, terms of the 2004-2005 salary are being negotiated.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mr. Narczewski and seconded by Mr. Lansford to approve the appointment of Ms. Lora Vasiliauskas as the Psychology Instructor assigned to the Division of Humanities, Fine Arts, and Social Sciences for the 2004-2005 academic year, with placement on the salary schedule at step B-8 - $41,125 based on the 2003-2004 salary scale, terms of the 2004-2005 salary are being negotiated.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mrs. Endress and seconded by Mr. Phalen to approve the appointment of Ms. Judith Whitley as the Sociology Instructor assigned to the Division of Humanities, Fine Arts, and Social Sciences for the 2004-2005 academic year, with placement on the salary schedule at step B-3 - $34,500 based on the 2003-2004 salary scale, terms of the 2004-2005 salary are being negotiated.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

PERSONNEL – FACULTY APPOINTMENT
It was moved by Mr. Lansford and seconded by Mr. Narczewski to approve the appointment of Ms. Karen E. Zeilman as the Art and Studio Art Instructor assigned to the Division of Humanities, Fine Arts, and Social Sciences for the 2004-2005 academic year, with placement on the salary schedule at step B-8 - $41,125 based on the 2003-2004 salary scale, terms of the 2004-2005 salary are being negotiated.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

PERSONNEL – STAFF APPOINTMENT
It was moved by Mr. Narczewski and seconded by Mrs. Endress to approve the appointment of Ms. Margaret Blair as the Program Coordinator at Sheridan Correctional Center at an annual salary of $52,000 contingent upon the approval of the Department of Corrections.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

BID APPROVAL – TRACTOR/TRAILER LEASE
It was moved by Mr. Lansford and seconded by Mr. Phalen to authorize the Business Office to accept the bid of Crossroads Truck Rental & Leasing of Springfield, IL for a 36-month lease at a rate of $2,758 per month for two (2) 2000 Sterling Silverstar Tractor/Trailers plus a maintenance fee of 14 cents per mile per vehicle.

 

FY05 TENTATIVE BUDGET
It was moved by Mr. Phalen and seconded by Mrs. Endress to adopt the Resolution approving the Tentative FY2005 Budget as presented.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mr. Lansford and seconded by Mrs. Endress to authorize publication of the Notice of Public Hearing as presented.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

Jerry Corcoran and Cheryl Roelfsema presented a summary of the FY05 tentative budget. The FY05 total budget revenues exceed FY04 by 6% and the FY05 total expenditures exceed FY04 by 11 percent. Fund 03 – Operation and Maintenance (restricted) will have a deficit of $819,375 because several Protection, Health and Safety projects will be completed this year. The FY05 operating budget’s revenues and expenditures exceed FY04 by 5.5 percent. The College had a contingency of $700,000 in FY04; FY05 will have a contingency of $400,000. The building match of $400,000 will be transferred through Fund 01 to Fund 03 from the Working Cash interest. Other changes in the FY05 budget include almost $300,000 in salaries and benefits will now be directed to the operating funds instead of the Tort Fund. Information and Technology administration and instructional costs will be directed to Fund 01 instead of Fund 05.

 

PHLEBOTOMY CERTIFICATE PROGRAM
It was moved by Mr. Narczewski and seconded by Mr. Lansford to approve the proposed Phlebotomy Certificate program as presented and submit the required forms to the Illinois Community College Board for approval.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

JULY GRADUATES
It was moved by Mrs. Endress and seconded by Mr. Phalen to authorize the conferring of certificates on the July graduates as presented.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

BOARD POLICY MANUAL – SECTION 4000 (BUSINESS SERVICES)
It was moved by Mrs. Endress and seconded by Mr. Narczewski to approve the recommended change to Board Policy 4008 as presented and add the Ethics Resolution to section 4000 of the Board Policy Manual.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

CAMPUS UPDATE – INFORMATION TECHNOLOGY PLAN
Harold Barnes and Emily Vescogni summarized the Information Technology Strategic Plan. The plan uses a seven-step cycle – 1) envision the future; 2) develop decision standards; 3) analyze the environment; 4) identify what needs to be done; 5) develop completion criteria; 6) distribute and implement; and 7) review yearly. Semi-annual updates of the plan will be presented to the Board.

 

CAMPUS UPDATE – NURSING PROGRAM
At the last Board meeting, James Narczewski and Paula Endress asked the administration to look into the possibility of expanding the nursing program. Gloria Bouxsein summarized the nursing program by explaining the requirements needed to enter the program and identifying the number of students on the waiting list. She gathered information on the labor market in the Illinois Valley and its projections, local newspaper ads and employment of May graduates. The nursing program is accredited by the National League of Nursing, which requires prior approval for program enlargement and also requires measurable program outcome - 90% of survey graduates seeking employment are to be employed full-time within 6 months of graduation. The nursing program has a very complex set of issues – availability of clinical sites, classroom and lab space, etc. The past year the nursing program increased enrollment by 20 students. The administration’s recommendation is to enroll 60 students in the even years and 80 students in the odd years. Mr. Narczewski believes that the local labor market should not be a determining factor. Universities continue to graduate teachers even if the market does not require teachers. He expressed his concern of meeting the mission of the College if the College does not admit students who desire to enter the nursing program based on the lack of space or the lack of an instructor. Mrs. Endress stated the quality of the students are very high and she doesn’t believe the Board wants to jeopardize this but she believes the College needs to look at this with a broader view and not look at just what jobs are available in this area. The Board was in consensus that they needed additional information and explained to them in a simple format. The curriculum and admittance procedure was not clear to the Board. The Board Chair asked that Gloria Bouxsein return to the August Board meeting with additional information and a simple explanation of the nursing program and what it would take to expand it.

 

CLOSED SESSION
It was moved by Mr. Lansford and seconded by Mrs. Endress to convene a closed session to discuss 1) the minutes of the June 16, 2004 closed session meeting and 2) the review of closed session minutes.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

On a motion by Mrs. Endress, seconded by Mr. Narczewski, and carried unanimously, the regular meeting resumed.

 

CLOSED SESSION MINUTES
It was moved by Mr. Lansford and seconded by Mrs. Endress to approve and retain the minutes of the June 16, 2004 closed session meeting.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Endress to release the closed session minutes of February 20, 1991 (Salary Adjustment – Professional Staff Member); August 19, 1992 (Trustee Representation); October 21, 1992 (Foundation Officers); February 26, 1993 (Tuition Increase); March 17, 1993 (Board Agenda – Oral Reports); April 21, 1993 (Annexation – City of Oglesby); June 15, 1994 (Parameters for Collective Bargaining); March 20, 1996 (TIF Zones, Commonwealth Edison, Asbestos); April 17, 1996; May 15, 1996 (Super Value and Lease of Real Property); June 23, 1996; July 17, 1996 (Asbestos Abatement, Division Chairperson – Financial Equity, Pledge of Allegiance-Oath of Office); November 20, 1996 (Dispute Resolution Hearing, Marseilles TIF); November 10, 1997; July 15, 1998 (Commonwealth Edison); January 20, 1999; March 17, 1999 (Henry Development Group); March 15, 2000 (Spring Valley TIF-Walmart); November 15, 2000 (Board Self-Evaluation); June 20, 2001 (Service Employees Contract, Elimination of Position in Adult Education, Compensation Review for Non-Exempt Staff); July 18, 2001 (Voluntary Retirement Plan); December 19, 2001; May 21, 2003.
Roll Call Vote: "Ayes"- Mr. Narczewski, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Endress and Mrs. Sweeden. "Nays"– None, motion carried.

 

ADJOURNMENT
It was moved by Mr. Narczewski, seconded by Mrs. Endress, and carried unanimously to adjourn the meeting at 10:35 p.m.