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January 2004 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, January 21, 2004 in Room C307 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
H. Todd Phalen, Vice Chair
Paula J. Endress
Kristine A. Paul
Jimmie D. Lansford
David L. Wilcoxson
Andy Simko, Student Trustee

Members Absent:
Thomas A. Shea, Secretary

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

 

SECRETARY PRO-TEM
It was moved by Mr. Lansford and seconded by Mrs. Paul to appoint Mrs. Endress as Secretary, Pro-Tem in the absence of Mr. Shea.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

AMEND THE AGENDA
It was moved by Mr. Phalen and seconded by Mrs. Endress to amend the agenda by deleting Agenda Item 9.1(new positions at Sheridan Correctional Center – Career Planner, Job Preparedness Specialist, Job Coach, Vocational Rehabilitation Therapist).

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

Dr Goodnow reported that the partnership with the Safer Foundation to offer work preparedness assessment and training at the Sheridan Correctional Center was not in the best interest of the College. Therefore, the administration will not be recommending the positions to the Board.

INTEREST-BASED BARGAINING
Jim Zuehl, Steve Charry, and David Bergsieker conducted a presentation on the Interest-Based Bargaining approach for faculty negotiations. It is a process by which everyone works collaboratively. The advantages of Interest-Based Bargaining are: It promotes trust, joint solutions, good communication, joint commitment, collaborative problem solving; it builds relationships and focuses on continuous improvement.

CONSENT AGENDA
Mr. Wilcoxson requested the Treasurer’s Report be removed from the Consent Agenda. Mr. Simko seconded the motion.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, and Mrs. Sweeden. "Nays" – Mrs. Endress and Mrs. Paul, motion carried.

It was moved by Mr. Phalen and seconded by Mr. Simko that the Board of Trustees approve the Minutes of the December 17, 2003 Board Meeting and the Approval of Bills in the Education Fund - $291,582.61; Operation and Maintenance Fund - $51,106.11; Operation & Maintenance Fund (Restricted) - $162,726.29; Bond & Interest - $619,863.75; Auxiliary Fund - $381,169.13; Restricted Fund - $41,981.99; and Liability, Protection & Settlement Fund - $6,082.40.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

Mr. Wilcoxson stated that the finances of the College look to be in order. He asked Jerry Corcoran to give a brief summary of the treasurer’s report since the College is half way through the fiscal year.

It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to approve the Treasurer’s Report as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow was pleased to announce the 2003-04 Faculty Excellence Award to Diane Christianson. The purpose of the award is to recognize instructors and counselors for outstanding service in teaching, leadership, professional development and contributions to the College and the community. She reported that President Bush’s State of the Union Address included a new initiative to expand the workforce training capacity at community colleges. His proposal could add between $120 and $145 million for job training; but it is uncertain what this will mean to individual colleges. Dr. Goodnow reported that enrollment for the spring semester is up 5.29% in headcount (from 3651 to 3844) compared to last year on this day and up 4.07% in credit hours (from 32,630 to 33,957). Dr. Goodnow attended the retirement dinner for Joe Cipfl. It was a wonderful tribute to a wonderful and devoted man. There will be a North Central Accreditation meeting in Chicago for Presidents and Board members on Sunday, March 28 from 9:30 a.m. to 4:30 p.m. John Jasinski will be presenting on Continuous Quality Improvement at the February Board meeting.

TRUSTEE’S REPORT
Mr. Wilcoxson attended the meetings, which included Accounting 101. He distributed copies of IVCC’s Treasurer’s Report to other trustees who attended. A session on Accounting 102 will be held at the ICCTA Trustee’s meeting in March. This program was very well received.

Mrs. Endress also attended. She recognized Jerry Corcoran and Cheryl Roelfsema on their fine work in revamping the forms for the Treasurer’s Report.

Mr. Simko attended the Student Advisory Committee meetings, which recognize leaders among this group. He worked on a scrapbook of the committee’s activities. Andy is involved in the voter registration drive to help students register and encourage voting in the upcoming elections. This is a competitive activity among all community colleges with the winner receiving the prize of a bronze eagle. IVCC won this award last year.

ILLINOIS VALLEY COMMUNITY COLLEGE DISTRICT RESOLUTION
It was moved by Mrs. Paul and seconded by Mrs. Endress to approve the resolution in renewing IVCC’s commitment to access and equity to higher education marking the 50th Anniversary of the landmark Brown v. Board of Education Supreme Court decision.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

Dr. Goodnow shared background information on the resolution stating that on May 17, 1954 the Supreme Court ruled that racial segregation violated the 14th Amendment, which ended school segregation. AACC has recommended that community college boards across the nation recognize this historic decision.

PERSONNEL – COOPERATIVE WORK TRAINING COORDINATOR
It was moved by Mrs. Paul and seconded by Mr. Simko to approve the grant-funded position of Cooperative Work Training Coordinator at Sheridan Correctional Center and authorize the administration to begin a search to fill this position.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

PERSONNEL – REINSTATEMENT OF SHERIDAN EMPLOYEES
It was moved by Mr. Lansford and seconded by Mrs. Paul to approve the reinstatement of Sheridan employees contingent upon the approved contract with the Illinois Department of Corrections. The employees are Ken Carothers, Culinary Arts Instructor; Bruce Markwalter, Computer Technology Instructor; Barry Sanders, Coordinator; Maxine Stanford, Secretary; Steven Swett, Youthful Offender Coordinator.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

PERSONNEL – REQUEST FOR SABBATICAL LEAVE
It was moved by Mr. Simko and seconded by Mr. Phalen to approve, in accord with the contractual agreement between the American Federation of Teachers Local 1810 and the Board of Trustees of Illinois Valley Community College District No. 513, a sabbatical leave of absence for the 2004/05 academic year for Ms. Jane Sack, counselor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

AUGUST BOARD MEETING
It was moved by Mr. Lansford and seconded by Mr. Wilcoxson to approve a change in the date of the August Board meeting from Wednesday, August 18, 2004 to Wednesday, August 25, 2004.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

BID APPROVAL – WELDING LAB INSTRUCTIONAL EQUIPMENT
It was moved by Mr. Phalen and seconded by Mrs. Paul to accept the bid of $82,912.77 from Airgas-North Central, Peru, Illinois for welding lab instructional equipment.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Lansford and seconded by Mrs. Endress to accept the bid of $4,453.95 from BOC Gases, Peru, Illinois for welding lab instructional equipment.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Simko to accept the bid of $15,666.30 from S.J. Welding Supply, Streator, Illinois for welding lab instructional equipment.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

COLLEGIS, INC. CONTRACT
It was moved by Mr. Lansford and seconded by Mrs. Paul to approve a contract with Collegis, Inc. for a comprehensive assessment of our current organization and delivery of information technology services and assistance in the development of an information technology strategic plan. The cost will be $58,900 plus travel for five trips, with an estimate of $1,000 per trip.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

Mr. John Endrud, Regional Manager for Collegis and Bill Fleming, Director of Strategic Services, presented an overview of Collegis and its objectives.

CONFERRING OF DEGREES AND CERTIFICATES
It was moved by Mrs. Endress and seconded by Mr. Wilcoxson to authorize the conferring of degrees and/or certificates on the December, 2003 graduates as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

BOARD POLICY MANUAL – SECTION 1000
It was moved by Mr. Phalen and seconded by Mr. Lansford to approve the changes to the Board Policy Manual – Section 1000 as presented.

Mr. Phalen moved to amend the motion to change the wording in Policy 2004 from Secretary of the Board of Trustees to Secretary to the Board of Trustees. Mr. Lansford seconded this motion.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

Mr. Zukowski presented procedures on Executive Session Minutes and Audio/Video Recording of Executive Sessions. It was the consensus of the Board to develop policies and cross-reference these with the procedures.

CAMPUS UPDATE – COMMUNITY COLLEGE SURVEY OF STUDENT ENGAGEMENT (CCSSE)
Dr. Custer presented an overview of the survey that provides a resource for assessing quality in community college education and a tool that helps colleges improve their

performance. Illinois Valley Community College was one of only eight community colleges in the state and 9 of 1200 in the nation to participate in CCSSE.

CLOSED SESSION
It was moved by Mrs. Paul and seconded by Mrs. Endress to go into Closed Session at 9:27 p.m. for the purpose (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (2) discuss minutes of closed session meetings.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Endress to return to the regular session at 10:25 p.m.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

CLOSED SESSION MINUTES
It was moved by Mr. Wilcoxson and seconded by Mrs. Endress to approve and retain the minutes of the November 19, 2003 Closed Session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to approve and retain the minutes of the December 17, 2003 Closed Session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mrs. Endress, Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul and Mrs. Sweeden. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mr. Wilcoxson, seconded by Mrs. Endress, and carried unanimously to adjourn the meeting at 11:28 p.m.