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February 2004 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, February 18, 2004 in Room C307 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Board Chair
H. Todd Phalen, Vice Chair
Paula J. Endress
James A. Narczewski
Kristine A. Paul
Jimmie D. Lansford
David L. Wilcoxson
Andy Simko, Student Trustee

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Board Attorney

AMEND THE AGENDA
It was moved by Mr. Lansford and seconded by Mr. Simko to amend the agenda by deleting Agenda Item 10 (Bid approval – Energy Management Control System Upgrade) and add Appearance Before the Board under Agenda Item 18, Other.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

APPOINTMENT OF SECRETARY
It was moved by Mrs. Paul and seconded by Mr. Phalen to nominate Mrs. Paula Endress as Secretary of the Board.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

CONSENT AGENDA
It was moved by Mrs. Paul and seconded by Mrs. Endress that the Board of Trustees approve the Minutes of the January 21, 2004 Board Meeting and the Approval of Bills in the Education Fund - $306,028.47; Operation and Maintenance Fund - $103,179.22; Operation & Maintenance Fund (Restricted) - $68,024.48; Auxiliary Fund - $225,995.86; Restricted Fund - $121,279.26; and Liability, Protection & Settlement Fund - $21,244.64.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reported that the headcount enrollment was up 4.68% (4,276 students) and credit hours increased by 3.10% (34,988) compared to the same time last year. She reported that a Building Trades Career Day Expo is scheduled for Friday, March 12, 2004 on the IVCC campus. Dr. Goodnow informed the Board that the College is exploring the possibility of receiving funds for a Workforce Development/Technology Building, which would replace the temporary buildings on the East campus. The College has been advised to follow Capital Development Board guidelines for review of the selection of architects and engineers. The College will soon be conducting a Quality Based Selection process as advised by the Illinois Community College Board. The College received an inquiry from the City of Mendota regarding a generator set that was donated by Caterpillar. The College is not using the generator set and the City of Mendota was in need of one for their water department. An agreement was reached where the City of Mendota will acquire the generator set and will pay for renovations to the Wicke building on campus. Dr. Goodnow commended Larry Rousey for his work on this project. Dr. Goodnow reported that five staff members have been unable to report to work at Sheridan Correctional Center. The College has a signed contract with the Department of Corrections but has not been given the green light for these staff members to report. Dr. Goodnow has been meeting with the Department of Corrections, Representative Mautino and Senator Welch to resolve this situation. Dr. Goodnow highlighted areas of the Governor’s FY05 budget address. The Governor is recommending transferring the responsibility of GED testing from the State Board of Education to the Community College Board. The Governor supports the MAP program. Currently students attending private college and universities are eligible for more money from the MAP program than students who attend public college and universities. He is recommending that every student should get the same amount of money. This is good news for IVCC.

Dr. Goodnow asked Jerry Corcoran, Vice President of Business Services and Finance to report on the College’s finances. Mr. Corcoran reported that the funding formula grant (hold harmless) was reduced by 26%, which meant a decrease of $104,000 to IVCC. There was also a decrease of $94,000 for IVCC in the workforce development grant. Mr. Corcoran reported increases in the credit hour grant of $195,610 and the equalization grant of $119,329. Overall the College could be receiving an additional $55,869 in state funding for FY05. Business offices throughout the state were encouraged to hold from 2 to 5% in reserves in anticipation of a mid-year recession.

STAFF APPOINTMENT – DIRECTOR OF HUMAN RESOURCES
It was moved by Mrs. Paul and seconded by Mr. Narczewski to approve the appointment of Jacqueline B. Fox as Director of Human Resources at an annual salary of $45,000.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

TENURE RECOMMENDATIONS
It was moved by Mrs. Endress and seconded by Mr. Phalen to approve the tenure status for Dawn Wiggins, Mathematics Instructor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Simko and seconded by Mr. Lansford to approve the tenure status for Sameer Haider, Computer Science/Networking Instructor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Narczewski and seconded by Mrs. Paul to approve the tenure status for R. Larry Ault, Laboratory Instructor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Phalen and seconded by Mr. Lansford to approve the tenure status for Jeffrey Fesperman, Geography Instructor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Simko and seconded by Mrs. Paul to approve the tenure status for David Gordon, Economics Instructor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mrs. Endress and seconded by Mr. Phalen to approve the tenure status for Amanda Bigelow, Political Science/History Instructor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Narczewski and seconded by Mr. Lansford to approve the tenure status for Norman Engstrom, Choral Music/Theatre Instructor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Paul to approve tenure status for Merri Mattison, Sociology Instructor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Lansford and seconded by Mrs. Endress to approve tenure status for Francie Skoflanc, Graphic Arts Technology Instructor.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

FY05 BUDGET
It was moved by Mr. Narczewski and seconded by Mr. Lansford to approve the Resolution to Designate a Fiscal Year (July 1, 2004 to June 30, 2005).

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mrs. Paul and seconded by Mr. Phalen to approve the FY2005 Budget Calendar as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Lansford and seconded by Mrs. Endress to approve the Resolution to Designate a Person(s) to Prepare a Tentative Budget as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

BID REQUEST – TRACTOR/TRAILER LEASE
It was moved by Mr. Phalen and seconded by Mr. Narczewski to authorize the Business Office to seek bids to lease, with the option to buy, two (2) tractors and two (2) trailers for the College’s Truck Driver Training Program.

The Board questioned the need for Board action to seek bids for a lease. Discussion followed with agreement that the option to buy would no longer be considered. It was the consensus of the Board for the administration to seek prices from other trucking companies for comparison.

It was moved by Mr. Phalen and seconded by Mr. Narczewski to withdraw the motion to authorize the Business Office to seek bids to lease, with the option to buy, two (2) tractors and two (2) trailers for the College’s Truck Driver Training Program.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

 

WORKERS’ COMPENSATION INSURANCE
It was moved by Mr. Narczewski and seconded by Mrs. Paul to accept the quote from Hartford Insurance Company for Workers’ Compensation Insurance at an annual premium of $137,673.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

RENOVATION OF WELDING SHOP CENTRAL EXHAUST SYSTEM
It was moved by Mr. Simko and seconded by Mr. Phalen to approve the Resolution to use excess funds from previously completed Protection, Health, and Safety Projects in the amount of $75,000 to renovate the welding lab by purchasing and installing a central exhaust system.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

BOARD POLICY MANUAL – SECTION 1000
It was moved by Mr. Narczewski and seconded by Mrs. Paul to approve the recommended changes to Board Policy 1010. It was moved by Mr. Phalen and seconded by Mrs. Endress to amend the first motion to include Board Policy 1022.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Paul to approve the procedures for executive session minutes and audio/video recording of executive sessions as presented.

Discussion followed with two changes being suggested: 1) Executive Session Minutes Procedures #7 (except as set forth before) change to (except as set forth in #5). 2) Executive Session Minutes Procedures #1 – In the absence of the Secretary, the Board shall appoint someone to have that responsibility change to, "the President of the College shall appoint another secretary."

It was moved by Mr. Phalen and seconded by Mrs. Paul to amend the first motion to include the corrections as stated above.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

CAMPUS UPDATE
Mr. Steve Crick, Director of Financial Aid, presented a 6-year history of Financial Aid at IVCC. There has been a substantial increase in the number of students eligible for Financial Aid and in the number of dollars distributed to students. Reasons for the increase are 1) increased enrollment; 2) students are needier; 3) the awareness of the programs.

 

 

 

CLOSED SESSION
It was moved by Mr. Phalen and seconded by Mrs. Paul to convene a closed session to discuss the minutes of closed session meetings.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

It was moved by Mr. Simko and seconded by Mr. Lansford to return to open session at 8:40 p.m.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

CLOSED SESSION MINUTES
It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to approve and retain the minutes of the January 21, 2004 closed session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Phalen, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Narczewski, and Mrs. Sweeden. "Nays" – None, motion carried.

APPEARANCE BEFORE THE BOARD
Mr. David Mallery appeared before the Board. He stated since the Board is waiting for a recommendation from the State’s Attorney addressing concerns pertaining to the methods used for approving the president’s contract and since he is awaiting the same recommendation, he will wait until another meeting to address the Board on this topic. To make his Freedom of Information requests more readily available and less time consuming for the staff, he suggested the minutes of the Board meetings be placed on the IVCC website. Mr. Mallery commended the Board for their willingness to listen and correct procedures. He recognized that IVCC has great faculty and quality staff. He personally expressed his sincere appreciation to the Board for their decision in lowering the tax levy rate.

ADJOURNMENT
It was moved by Mrs. Paul and seconded by Mrs. Endress, and carried unanimously to adjourn the meeting at 8:47 p.m.