December 17, 2008 Planning Committee Meeting Minutes

The Planning Committee of the Board of Trustees of Illinois Valley Community College District No. 513 met at 5:45 p.m. on Wednesday, December 17, 2008 in the Room C307 at Illinois Valley Community College.

Committee Members Physically Present:
Lori E. Scroggs, Committee Chair
Paula J. Endress
David L. Wilcoxson

Other Board Members Physically Present:
David O. Mallery
Cassie Fuller, Student Trustee

Others Physically Present:
Jerry Corcoran, President
Rosie Lynch, Chair of the Environmental Scan Process
Jamie Gahm, Director of Continuing Education and Business Services

The meeting was called to order at 5:45 p.m. by Dr. Scroggs.


Jamie Gahm and Rosie Lynch shared the strategic planning process and where the College is in the process.  The first step is the environmental scan.  This process took place during the fall semester of 2008.  Eight environmental scan teams in the areas of competition; demographic; economics; education; lifestyles, social, values; politics; technology; and workforce were selected and trained for researching. These same areas were researched in the last environmental scan which took place in 2004-2005.  The teams identified and documented 45 trends expected to impact the Illinois Valley in the next three to five years.  Community members and the Board of Trustees reviewed the trends and the trend report indicates the percent that agreed, disagreed, or were unsure of each trend.  The Strategic Leadership and Planning Council (SLPC) reviewed the trend report and narrowed it down to ten core trends.   SLPC also determined core Strengths, Weaknesses, Opportunities and Threats (SWOT).  The next steps will involve the SLPC meeting to review the mission and vision statements; core values, trends, and SWOT; and the key performance indicators and targets to prepare a draft of recommended strategic goals.  A list of the SLPC members, environmental scan team members, and community members who participated will be sent to all board members.



Dr. Scroggs compared evaluation criteria categories from the ACCT Guide to Self-Assessment, the IVCC Presidential Evaluation Form, and the GGTS, LLP Bulletin on Publication Relations and Development for Higher Education Institutions.  She collapsed and combined the categories for the IVCC Board Self-Assessment and then listed the relevant questions from the ACCT Guide under the appropriate category headings in a format similar to the IVCC Presidential Evaluation instrument.  Each committee member received this document which was quite lengthy. Dr. Scroggs asked the committee members to delete repetitive or unnecessary items, revise/reword any unclear items, add any missing critical items, and include comments/suggestions on the format.  Dr. Scroggs will send the whole Board an electronic copy with the edited copy and comments to be returned to her by January 15. 

Dr. Scroggs indicated that the Board should evaluate themselves before evaluating the president.  But in order to meet the dates in Dr. Corcoran’s contract, the Board may need to evaluate Dr. Corcoran first this year and then next year the Board would evaluate themselves first, collect data from the assessment, and identify priorities needed to form goals.   The committee agreed to move forward with the revised presidential evaluation form with changes recommended from last year.



Dr. Scroggs suggested that the committee members review the format of the Board policies and submit recommendations for implementing a different way of organizing the policies, but making sure it is very usable for the administration.  The committee could start with section 1000 – Board of Trustees as a pilot for reviewing a process for the policies. 


The meeting adjourned at 6:40 p.m.