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September 2003 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, September 24, 2003 in the Room C307 at Illinois Valley Community College.

Members Present:
H. Todd Phalen, Chairperson
Thomas A. Shea, Secretary
Paula J. Endress
Jimmie D. Lansford
Kristine A. Paul
David L. Wilcoxson
Andy Simko, Student Trustee

Members Absent:
Deborah L. Sweeden, Vice-Chairperson

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance
Walter J. Zukowski, Attorney

PUBLIC HEARING
This being the time and place published for a Public Hearing regarding the FY2004 Budget, Chairperson, H. Todd Phalen called for questions and/or comments from the audience. Since there were no questions and/or comments, it was moved by Mrs. Paul and seconded by Mr. Lansford that the regular meeting resume.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

RESOLUTION TO ADOPT THE BUDGET
It was moved by Mr. Wilcoxson and seconded by Mrs. Paul to approve the Resolution to adopt the FY2004 Budget with revenues of $28,702,424.00 and expenditures of $28,212,802.00

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

CONSENT AGENDA
It was moved by Mr. Wilcoxson to remove the financial reports from the consent agenda. Mr. Shea seconded the motion with the comment that at the last three meetings there has been a request to extract the financial reports from the consent agenda. Because there are two new members on the Board, it would be beneficial for them to have discussion on the finances of the College. Mr. Shea would like to review and discuss the financial reports on a monthly basis and then return to a consent agenda on a regular basis.

It was moved by Mr. Lansford and seconded by Mr. Shea that the Board of Trustees approve the Minutes of the August 20, 2003 Board Meeting and the Approval of Bills in the Education Fund - $331,636.01; Operation and Maintenance Fund - $81,865.78; Operation & Maintenance Fund (Restricted) - $172,652.30; Bond & Interest Fund - $400.00; Auxiliary Fund - $384,991.96; Restricted Fund - $91,343.14; Audit Fund - $11,677.50; and Liability, Protection & Settlement Fund - $3,113.79.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

Mr. Wilcoxson would like to see the financial reports expanded and would look forward to having an informational session on the financial reports.

It was the consensus of the Board to meet at 6 p.m. before the October Board meeting to discuss the financial reports.

It was moved by Mr. Shea and seconded by Mrs. Endress to approve the financial reports as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

PRESIDENT’S REPORT
Dr. Goodnow reported that the Ribbon-Cutting Ceremony went very well. She thanked those Board members who were present and thanked the College staff for their work with Buildings A, B, and C. She stated she was very proud of where the College is today and of its many accomplishments. She thanked the Board for moving forward with these projects. She referred to a letter from the Illinois President’s Council expressing their concerns to the Governor on the increased fee for taking the GED test. The Governor is recommending an increase of $35 to $80.

AUDIT REPORT
Mr. Mark Wyzgowski and Mr. Karl Appelquist from the auditing firm of Clifton Gunderson were present to report on the annual audit of the College. It was moved by Mr. Shea and seconded by Mr. Lansford to approve the Audit Report as presented and place it on file.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

BID REQUEST – LCD PROJECTORS
It was moved by Mrs. Paul and seconded by Mrs. Endress to authorize the Business Office to seek bids for seven (7) LCD projectors at an estimated cost of $23,600.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

BID REQUEST – CUSTODIAL SUPPLIES
It was moved by Mr. Shea and seconded by Mr. Lansford to authorize the Business Office to seek bids for custodial supplies at an estimated annual cost of $30,000.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

TECHNOLOGY UPDATE
Harold Barnes, Director of Information Technology Services and Emily Vescogni, Director of Learning Technologies reported on the progress and activities in their departments.

CLOSED SESSION
It was moved by Mr. Shea and seconded by Mr. Lansford to go into Closed Session for the purpose of (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and (2) to review minutes of closed sessions.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

It was moved by Mr. Lansford, seconded by Mrs. Endress and carried unanimously to return to the regular session.

EMPLOYEE DISCIPLINE
It was moved by Mrs. Paul and seconded by Mrs. Endress to approve the administration’s recommendation for notice to remedy and a three-day suspension without pay to employee (8394).

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

MINUTES OF CLOSED SESSION MEETINGS
It was moved by Mr. Shea and seconded by Mr. Lansford to approve and retain the minutes of the Closed Session meeting of July 16, 2003.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

 

It was moved by Mrs. Paul and seconded by Mr. Shea to approve and release the minutes of the Closed Session meeting of August 12, 2003.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

OTHER
It was moved by Mr. Lansford and seconded by Mr. Shea to approve the minutes of the Special Board meeting on August 12, 2003.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, and Mr. Phalen "Nays" – none, motion carried.

ADJOURNMENT
It was moved by Mrs. Paul, seconded by Mr. Lansford, and carried unanimously to adjourn the meeting.