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November 19, 2003 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, November 19, 2003 in Room C307 at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Chairman
H. Todd Phalen, Vice-Chairman
Thomas A. Shea, Secretary
Paula J. Endress
Jimmie D. Lansford
Kristine A. Paul
David L. Wilcoxson
Andy Simko, Student Trustee

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Robert Marshall, Vice President for Student Services
Jerry Corcoran, Vice President for Business Services/Finance

 

CONSENT AGENDA
Mr. Wilcoxson requested the Financial Reports be removed from the Consent Agenda.

It was moved by Mr. Shea and seconded by Mr. Lansford that the Board of Trustees approve the Minutes of the October 15, 2003 Special and Regular Board Meetings and the Approval of Bills in the Education Fund - $434,430.50; Operation and Maintenance Fund - $128,574.69; Operation & Maintenance Fund (Restricted) - $42,252.39; Auxiliary Fund - $87,439.60; Restricted Fund - $132,211.69; Audit Fund - $7,910.00; and Liability, Protection & Settlement Fund - $14,932.15.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

Mr. Wilcoxson complimented Jerry Corcoran and Cheryl Roelfsema on the new format of presenting the financial reports. He would like to submit IVCC’s financial reports as a model for the upcoming State Trustees Association meeting on Accounting 101.

It was moved by Mr. Wilcoxson and seconded by Mr. Lansford that the Board of Trustees approve the financial reports as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

Mr. Simko and Mrs. Paul requested that the bill register be excluded from their Board packets.

PRESIDENT’S REPORT
Dr. Goodnow reported that she just received word that the Senate has voted to override the Governor’s item reduction veto in the "hold harmless" funds for the Illinois Community College System. This effectively restores this funding to its original level. The IVCC Auction was held on Saturday, November 8 and sales were $17,600. After expenses, the sale netted approximately $14,000. Dr. Goodnow reported that enrollment for spring semester is up compared to last year at this time. Headcount is up 17.74% (1,832) and Credit Hours are up 16.53% (19,759). The College just employed the web advisor as a pilot program for students to register over the web. Dr. Goodnow reported that IVCC has just signed a joint admissions agreement with Eureka College. The agreement focuses on a smooth transition between IVCC and the four-year college. Mr. Jim Stevenson, IVCC counselor, has been working with four-year universities to promote these relationships for the benefit of the students and the pursuit of their educational goals. Dr. Goodnow reported that Mr. Geoffrey S. Obrzut was selected for the position of President/Chief Executive Officer of the Illinois Community College Board. Mr. Obrzut will replace Dr. Joseph Cipfl, who will be retiring in February 2004. Mr. Obrzut is currently employed by the State of Illinois, Department of Human Services as Director of the Division of Developmental Disabilities. From 1991 to 1993, Mr. Obrzut served as an Illinois State Representative from Northlake. He also served for six years during the 1980s on the Board of Trustees of Triton College. It has been confirmed that Sheridan Correctional Center will open on January 1, 2004. The Department of Corrections would like to see IVCC provide services as in the past. Dr. Goodnow has assumed the position of President on the IVAC Board of Directors. The College promotes economic development and Dr. Goodnow feels this position is extremely compatible to accomplishing this goal. Dr. Goodnow reported that IVCC will serve as a designated College Zone Outreach Center for primary delivery of outreach services to the communities within the district. College Zone is the umbrella under which all of the Illinois Student Assistance Commission’s outreach initiatives are carried out and promoted by ISAC and outreach partners.

TRUSTEE’S REPORT
Mr. Wilcoxson attended the November Trustees meeting and complimented the Trustees Association on their organization of these meetings. Mr. Wilcoxson’s goal is to attend every meeting and be very active and constructive at the State level.

Mr. Simko attended the Student Advisory Committee meeting at which a service project was presented – Youth Voting. The voter membership drive will begin the first or second week in February. IVCC won the voter membership drive last year.

Paula Endress reported that she and Mr. Wilcoxson attended the New Trustee Academy. Mr. Endress stated the information presented was a good overview for all of the new Trustees and the discussion on the changes that will occur on the taping of closed sessions was excellent. Dr. Goodnow would like to pilot this program if the Board has a closed session at the December meeting. The Board will discuss how the College will store the taped minutes at the next meeting.

PERSONNEL – TENURE RECOMMENDATIONS
It was moved by Mrs. Paul and seconded by Mr. Simko to approve the tenure status of Jennifer Bubb as Laboratory Instructor in Developmental English, Reading & Study Skills in the English, Mathematics, and Education Division.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

It was moved by Mr. Phalen and seconded by Mr. Shea to approve the tenure status of Cheryl Hobneck as Laboratory Instructor in Mathematics in the English, Mathematics, and Education Division.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

It was moved by Mrs. Paul and seconded by Mrs. Endress to approve the tenure status of Linda Mudge as Laboratory Instructor in Mathematics in the English, Mathematics, and Education Division.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

2003 TENTATIVE TAX LEVY
The administration presented the Board with two options on the Tentative Tax Levy. In the first option, the total tax rate is projected to be .4597 cents, which is .0090 cent (or 2%) less than last year’s actual tax rate of .4687 cents. The second option, which was a handout, the total tax rate is projected to be .4551 cents, which is .0137 cents (or 3%) less than last year’s actual tax rate of .4687 cents. The first option will require a Truth in Taxation hearing; the second option will not because the tax levy will not be more than 105% of the amount of taxes extended. The second option will necessitate using reserve funds to offset the difference between revenues and expenditures.

It was moved by Mr. Shea and seconded by Mr. Wilcoxson to approve the second option of the Tentative Tax Levy Resolution, the Tentative Certificate of Tax Levy and the Certificate of Compliance with the Truth in Taxation Act.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

BID APPROVAL – LCD PROJECTORS
It was moved by Mr. Wilcoxson and seconded by Mr. Lansford to authorize the Business Office to accept the bid of $15,380 from Klaus Companies, Inc., for five (5) Panasonic LCD projectors and to accept the bid of $3,390 from Tierney Brothers, Inc., for two (2) Hitachi LCD projectors. The total cost for seven (7) LCD projectors is $18,770.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

BID REJECTION – CUSTODIAL SUPPLIES
It was moved by Mrs. Endress and seconded by Mrs. Paul to authorize the Business Office to reject the bid for custodial supplies, revise the specifications and rebid these items.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

ADA AND LIFE SAFETY PROJECTS
Mike Cardinal, architect at BLDD Architects, discussed the issues of accessibility in several areas of Building C. He recommended purchasing a furniture system that will provide the necessary accommodations to meet the ADA standards and at the same time give the College the flexibility to be able to move the furniture without extensive reconstruction. Mr. Cardinal also discussed other ADA Life Safety projects as follows: the side entrance to the cultural center needs a sidewalk, ramp and accessible door, the steps outside Building A close to the loading dock are in desperate need of access, and the area outside of the cafeteria is in need of substantial rework on the cement and drainage. The administration will be bringing these items to the Board at a later date.

ADA COMPLIANCE ISSUES
It was moved by Mr. Simko and seconded by Mrs. Endress to approve the ADA compliant furniture system for the following departments: Admissions, Counseling, Financial Aid, Library, Foundation, Student Services, and Human Resources in the amount of $45,000 and authorize submission of the appropriate resolution to the Illinois Community College Board.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

COOPERATIVE AGREEMENT
It was moved by Mr. Lansford and seconded by Mr. Shea to approve the Cooperative Agreement with Black Hawk, Carl Sandburg, Highland, Illinois Central, Kishwaukee, Rock Valley, Sauk Valley and Waubonsee Community Colleges as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

CASH FARM LEASES
It was moved by Mrs. Paul and seconded by Mr. Phalen to authorize the Business Office to renew the Cash Farm Lease (Farm No. 8841) with Chris and Roger Ploch at $90 per acre for the year 2004.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

It was moved by Mr. Phalen and seconded by Mrs. Paul to authorize the Business Office to renew the Cash Farm Lease (Farm No. 8842) with Keith Gehm at $153 per acre for the year 2004.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

COMMUNITY COLLEGE BOARD DUTIES
Walt Zukowski presented an overview of the 39 Duties of the Community College Board, which was sent by Gary Davis, Executive Director of the Illinois Community College Trustees Association. Mr. Zukowski also recommended a procedure for reviewing the Closed Session Minutes.

CAMPUS UPDATE
Harriet Custer gave an overview of the Annual Results Report and the Accountability/ Program Review Report. IVCC programs reviewed this year were Therapeutic Massage, Business Administration, Dental Assisting, Clerical, Microcomputer & Office Technology, Microcomputer Software Applications Specialist and Office Systems Management.

CLOSED SESSION
It was moved by Mr. Phalen and seconded by Mr. Simko to go into Closed Session for the purpose of (1) potential litigation (2) to review minutes of closed sessions.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

It was moved by Mr. Phalen, seconded by Mrs. Paul and carried unanimously to return to the regular session.

CLOSED SESSION MINUTES
It was moved by Mr. Wilcoxson and seconded by Mr. Shea to approve and retain the minutes of the October 15, 2003 closed session meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Wilcoxson, Mrs. Paul, Mrs. Endress, Mr. Shea, Mr. Lansford, Mr. Phalen, and Mrs. Sweeden "Nays" – none, motion carried.

 

ADJOURNMENT
It was moved by Mr. Lansford, seconded by Mr. Simko, and carried unanimously to adjourn the meeting.