Loading...

May 2003 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 6:30 p.m. on Wednesday, May 21, 2003 in the Fireplace Lounge at Illinois Valley Community College.

Members Present:
William H. Franklin, Jr., Chairperson
Thomas A. Shea, Secretary
Harry R. Debo
Jimmie D. Lansford
Kristine A. Paul
H. Todd Phalen
Andy Simko, Student Trustee

Members Absent:
Deborah L. Sweeden, Vice-Chairperson

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Jerry Corcoran, Interim Vice President for Business Services/Finance
Robert Marshall, Vice President for Student Services
Walter J. Zukowski, Attorney

 

GASB 35 & 39 PRESENTATION
Mark Wyzgowski, senior manager with IVCC’s auditing firm of Clifton Gunderson, gave a presentation on the new reporting requirements from the Government Accounting Standards Board (GASB). GASB 35 requires financial statements to be prepared similar to private institutions. Internally, nothing will change. It is a presentation issue. The reporting mechanism will dramatically change the College’s equity. Depreciation will show up in the equity; therefore, IVCC’s equity will be much lower with the GASB 35 statement. Mr. Wyzgowski commented on the college’s reserves. It is a rule of thumb that the general fund should have reserves of 25 percent of the prior year’s operating expenditures. IVCC currently has 6-7 percent in their reserves. A financial goal of the Board would be to try to increase this percentage. GASB 39 requires that the IVCC Foundation be reported as an entity. It will not be combined with the College but will be discretely presented. Jim Lansford requested copies of GASB 35 & 39 in layman’s terms.

CONSENT AGENDA
It was moved by Mrs. Paul and seconded by Mr. Lansford that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the April 16, 2003 Board Meeting and the Approval of Bills in the Education Fund - $244,199.32; Operation and Maintenance Fund - $89,216.23; Operation & Maintenance Fund (Restricted) - $79,434.36; Auxiliary Fund- $62,154.00; Restricted Fund - $190,392.47; Liability, Protection & Settlement Fund - $25,293.42 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

PRESIDENT’S REPORT
At the last Board meeting Dr. Goodnow reported IVCC would see a loss of $460,095 from the State, a 12 percent reduction. The day after the Board meeting, she learned that IVCC would see a loss of $634,930, a 16.9% reduction from the State. A total of $12.5 million in advanced technology grants have gone to the community colleges. In the governor’s budget, community colleges are losing 1/3 of their state-funded technology budgets and potentially 100% if CMS determines to distribute or use the funds elsewhere. At IVCC these grant funds supplied software, computer upgrades, multimedia presentation equipment and rapid prototyping for the CAD program. This grant money has also funded positions for personnel who provide direct support to faculty using technology.

Dr. Goodnow reported that 386 students graduated at Friday night’s commencement, 37 Associate Degree Nurses were pinned Saturday and 147 students received their GED Monday night.

Dr. Goodnow recognized Dr. Steve Charry, who received the NISOD Excellence Award. She announced that IVCC had received a $142,000 federal grant for its international studies and foreign language program. IVCC will receive $71,000 for each of the next two years for the program.

The June 18 Board meeting will begin at 5:30 p.m. The meeting will be followed by a Board retreat at Kris Paul’s home in Oglesby.

FACULTY RESIGNATION
It was moved by Mr. Debo and seconded by Mr. Simko to accept with regret the resignation of John Fons, physics instructor, effective May 16, 2003.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

STAFF RESIGNATION
It was moved by Mr. Lansford and seconded by Mrs. Paul to accept with regret the resignation of Kelly Conrad, Director of Admissions and Records, effective June 19, 2003.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

FACULTY RETIREMENT
It was moved by Mrs. Paul and seconded by Mr. Debo to accept N. Dana Collins retirement effective May 31, 2004, approve her participation in the College’s Voluntary Retirement Plan – Option A, and wish her a long, happy, and healthy retirement.

Ms. Collins missed the deadline date of December 31, 2002 for filing for retirement under the College’s Voluntary Retirement Plan. The administration’s recommendation is to make an exception and approve her retirement. The Board was concerned with this action taking precedent over other retirements. Steve Charry, president of the faculty union, assured the board that he had already discussed this with the interim Vice President for Business Services and Finance and they agreed that this action would not be viewed as a precedent for future retirement requests.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

STAFF REDUCTION
It was moved by Mr. Phalen and seconded by Mr. Lansford to approve with regret the termination of the Welfare to Work Transition Coordinator position currently held by Mr. Steve Swett, effective June 30, 2003. This termination is due to the reduction of funds in the Welfare to Work Grant.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

STAFF REDUCTION
It was moved by Mr. Debo and seconded by Mr. Simko to approve with regret the termination of the positions of ½ time Division Chair of Social Sciences and Public Service and ½ time Admissions Specialist for Career Programs currently held by Mr. Barry Sanders as a full-time employee, effective June 30, 2003. The termination of these positions is due to the reorganization of the Academic Affairs division and the reduction of funds in the Carl Perkins Grant.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

STAFF APPOINTMENT
It was moved by Mr. Lansford and seconded by Mr. Shea to approve the appointment of Sue Isermann as Associate Vice President for Career Education, with an annual salary of $66,000.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

FACULTY APPOINTMENT
It was moved by Mr. Shea and seconded by Mrs. Paul to approve the appointment of Dr. Matthew E. Johll as the Chemistry Instructor assigned to the Division of Natural Sciences and Mathematics for the 2003-2004 academic year, with placement on the salary schedule at step G-8 - $49,625.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

PURCHASE REQUEST
It was moved by Mr. Shea and seconded by Mr. Debo to authorize the Business Office to purchase the Nebraska Book Company Point of Sale System for the Bookstore at a cost of $52,055, which includes all hardware, software, and installation charges.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

BID REQUEST
It was moved by Mr. Debo and seconded by Mr. Lansford to authorize the Business Office to seek bids for the renovation of lower level D to provide accommodation for the move of the electronics lab and the creation of a forensic science lab, move the Assessment Center, and the construction of two smart classrooms for the English and Developmental Education areas in E214 and E216 at an estimated cost of $325,000.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

BOARD POLICY MANUAL – SECTION 3000
It was moved by Mr. Shea and seconded by Mrs. Paul to delete Policy 3024 – State Universities Retirement System and Policy 3028 – Voluntary Retirement Plan (Local). Both policies have expired.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

CAMPUS UPDATE – EARLY CHILDHOOD EDUCATION CENTER
Diane Christianson, Early Childhood Education coordinator, gave a presentation on the center’s innovative curriculum, quality instruction and strong parent involvement. The center has received national attention for its "project approach" to learning. Lee Ann Johnson, Mike Phillips, Jill Urban-Bollis and Julie Sherbeyn, IVCC instructors and center parents, spoke in support of the program.

CLOSED SESSION
It was moved by Mr. Lansford and seconded by Mrs. Paul to convene a closed session to discuss (1) the employment of a specific employee and (2) review minutes of closed sessions.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mrs. Paul, seconded by Mr. Debo, and carried unanimously, the regular meeting resumed.

CLOSED SESSION MINUTES
It was moved by Mr. Debo and seconded by Mr. Shea to approve and retain the minutes of the November 20, 2002 and April 16, 2003 closed sessions.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

CLOSED SESSION
It was moved by Mr. Lansford and seconded by Mrs. Paul to convene a closed session to discuss (1) the employment of a specific employee.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Lansford, Mrs. Paul, Mr. Shea, Mr. Phalen, Mr. Debo, and Mr. Franklin. "Nays" – None, motion carried.

On a motion by Mrs. Paul, seconded by Mr. Debo, and carried unanimously, the regular meeting resumed.

ADJOURNMENT
It was moved by Mr. Shea, seconded by Mrs. Paul, and carried unanimously to adjourn the meeting.