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June 2003 Board Meeting Minutes

The Board of Trustees of Illinois Valley Community College District No. 513 convened a regular session at 7:00 p.m. on Wednesday, June 18, 2003 in the Fireplace Lounge at Illinois Valley Community College.

Members Present:
Deborah L. Sweeden, Vice-Chairperson
Thomas A. Shea, Secretary
Jimmie D. Lansford
H. Todd Phalen
Andy Simko, Student Trustee

Members Absent:
William H. Franklin, Jr., Chairperson
Harry R. Debo
Kristine A. Paul

Others Present:
Jean Goodnow, President
Harriet Custer, Vice President for Academic Affairs
Jerry Corcoran, Interim Vice President for Business Services/Finance
Walter J. Zukowski, Attorney

 

CONSENT AGENDA
It was moved by Mr. Shea and seconded by Mr. Lansford that the Board of Trustees approve the Consent Agenda consisting of the Minutes of the May 16 & May 21, 2003 Board Meetings and the Approval of Bills in the Education Fund - $252,838.55; Operation and Maintenance Fund - $68,109.61; Operation & Maintenance Fund (Restricted) - $39,735.27; Auxiliary Fund- $249,071.50; Restricted Fund - $173,868.22; Liability, Protection & Settlement Fund - $19,410.42 and the approval of the Financial Reports as presented.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Phalen, Mr. Lansford, and Mrs. Sweeden. "Nays" – None, motion carried.

TRUSTEE RESIGNATION
It was moved by Mr. Lansford and seconded by Mr. Shea to accept with regret the resignation of Mr. Harry R. Debo, as a member of the IVCC Board of Trustees, effective June 18, 2003.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Phalen, Mr. Lansford, and Mrs. Sweeden. "Nays" – None, motion carried.

TRUSTEE RESIGNATION
It was moved by Mr. Phalen and seconded by Mr. Simko to accept with regret the resignation of Mr. William H. Franklin, Jr. as a member of the IVCC Board of Trustees, effective June 18, 2003.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Phalen, Mr. Lansford, and Mrs. Sweeden. "Nays" – None, motion carried.

 

ELECTION OF OFFICERS
It was moved by Mr. Lansford and seconded by Mr. Shea that the Board name Mr. H. Todd Phalen its Chairperson.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Phalen, Mr. Lansford, and Mrs. Sweeden. "Nays" – None, motion carried.

Mr. Phalen then presided over the meeting as Chairperson.

Mr. Phalen appointed Mrs. Deborah L. Sweeden as representative to the IVCC Foundation Board of Directors to replace Mr. William H. Franklin, Jr.

APPOINTMENT OF TRUSTEES
It was moved by Mr. Shea and seconded by Mr. Lansford to appoint Mr. David L. Wilcoxson as the trustee to the IVCC Board to replace Mr. William H. Franklin, Jr. This appointment will be effective beginning with the July Board meeting through the October Board meeting. Mr. Wilcoxson will then be seated at the November meeting to serve his term of office as elected.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

Mr. Phalen appointed Mrs. Sweeden, Mr. Shea and himself to serve on the committee to interview potential candidates and make a recommendation to the entire Board in accordance with state statute of filling the vacancy created by Mr. Harry Debo within 60 days. Interested candidates can apply for the position by sending a cover letter and resume to the attention of IVCC President Jean Goodnow.

PRESIDENT’S REPORT
Dr. Goodnow encouraged everyone to attend the summer play, "The Boys Next Door" on Friday and Saturday evenings at 7 p.m. in the IVCC Cultural Centre. She also reminded everyone of two golf outings – Friday, July 11 – IVCC Foundation and Friday, July 18 – IVCC Golf Team. Fall enrollment compared to last year at this time is up by 17.35% in headcount. IVCC hosted a three-day workshop presented by Dr. Skip Downing designed primarily for teachers seeking to motivate students to engage in the learning process. There were thirty-nine participants: two from SRAVTE, six from area high schools, four from Richland Community College, six IVCC support staff, four IVCC administrators and seventeen IVCC faculty. Dr. Goodnow attended a North Central Illinois Workforce Development Retreat in Mendota. Goals of the retreat were to enhance the current workforce system, promote the importance of lifelong learning, focus community attention and resources on minimizing barriers to employment, maintain a system that helps assure that education and work force development activities are effective, efficient and relevant to current future needs of employees, and expand a community awareness and support of workforce development issues, policies and initiatives. Dr. Goodnow reported that the College was advised to budget for a 20% increase in our health insurance premiums. It was announced last month that the increases would be closer to 38%. By meeting with the health insurance consultant and slightly changing co-pays and deductibles, the college reduced the $742,000 increase by approximately $62,000. A general session was held for all full-time employees to explain the changes and encourage them to select a new health care network (PHCS) that would lead to more savings for the cooperative and help control increases for next year.

PERSONNEL - STAFF RESIGNATION
It was moved by Mr. Lansford and seconded by Mr. Shea to accept with regret the resignation of Ms. Lori Scroggs, Director of Development, effective August 1, 2003.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

PERSONNEL – STAFF REDUCTION
It was moved by Mr. Shea and seconded by Mrs. Sweeden to approve with regret the termination of the Bridges to Success Coordinator position currently held by Ms. Allison Lourash, effective June 30, 2003 due to the reduction in funds in BEST funding.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

BID APPROVAL
It was moved by Mr. Lansford and seconded by Mr. Simko to authorize the Business Office to accept the bid of $17,505 ($19.45/case) from Midland Paper Company, Wheeling, Illinois as the lowest, most responsible bid for 900 cases of multi-purpose white paper.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

BID APPROVAL – FOOD AND VENDING SERVICES
Mr. Jerry Corcoran informed the Board that six proposals have been submitted. A committee consisting of Andy Simko, Pat Reed, Larry Rousey, Bob Marshall and himself have met with the vendors and are close to making a recommendation. There are a few details that need to be addressed and the committee is making sure every detail is in place before making a decision.

It was moved by Mr. Lansford and seconded by Mr. Shea to authorize the administration to move forward and accept the proposals so that the food and vending services are in place for the start of the fall semester. The final recommendation will be brought to the July Board meeting.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

FY2005 RAMP REPORT – COMMUNITY INSTRUCTIONAL CENTER
It was moved by Mrs. Sweeden and seconded by Mr. Simko to authorize the staff to proceed with submission of the updated RAMP proposal request for the Community Instructional Center in the amount of $16,230,249 including the College’s match portion of $4,057,562 to the Illinois Community College Board.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

IVCC is currently #11 on the State’s Capital Project list for funding.

FY2005 RAMP REPORT – BUILDING C-CLASSROOM/LIBRARY REMODELING AND ADDITION
It was moved by Mr. Simko and seconded by Mrs. Sweeden to authorize the staff to proceed with submission of the updated RAMP proposal for requesting funds for Building C – Classroom/Library Remodeling and Addition in the total amount of $8,315,958 including the College’s match portion of $2,078,989 and its submittal to the Illinois Community College Board.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

IVCC is currently #24 on the State’s Capital Project list for funding.

PREVAILING WAGE RESOLUTION
It was moved by Mrs. Sweeden and seconded by Mr. Lansford to adopt the attached resolution establishing a policy to require prevailing wages for any public works project at the College. A copy of the resolution will be provided to all contractors doing work at IVCC.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

CAMPUS FACILITIES UPDATE
Larry Rousey, Director of Facilities gave an update on the reopening of Building C and other construction projects. Abatement and renovations in Building C, paid for through a special $6 million state appropriation, will be completed soon and all moves will be completed in August, except for the bookstore, which is scheduled to move back by the first of October.

CLOSED SESSION
It was moved by Mr. Lansford and seconded by Mr. Shea to convene a closed session to discuss (1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees and (2) review minutes of closed sessions.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

On a motion by Mr. Shea, seconded by Mr. Lansford, and carried unanimously, the regular meeting resumed.

CLOSED SESSION MINUTES
It was moved by Mr. Shea and seconded by Mrs. Sweeden to approve and retain the minutes of the May 21, 2003 closed session.

Student Advisory Vote: "Aye"- Mr. Simko. Roll Call Vote: "Ayes"- Mr. Shea, Mr. Lansford, Mrs. Sweeden, and Mr. Phalen. "Nays" – None, motion carried.

ADJOURNMENT
It was moved by Mrs. Sweeden, seconded by Mr. Simko, and carried unanimously to adjourn the meeting.